APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Penn State’s Student Affairs Health Promotion and Wellness (HPW) is seeking an Administrative Support Assistant II to support the work of the office while demonstrating a strong commitment to the University’s values of diversity, equity and inclusion. HPW provides health promotion services, programs and health communication materials for a diverse group of students. The position serves as the receptionist and will assist with the day-to-day operations of the office. The position reports directly to the Office Manager and provides administrative support to the Director and other staff in HPW.
Responsibilities include, but are not limited to:
Greet visitors, check-in appointments, provide information and refer as appropriate
Screen and process routine telephone communications , mail , and requests
Manage calendars, schedule meetings, and arrange travel
Provide excellent customer service to a wide range of stakeholders, including students, parents, staff, faculty, and outside entities
Accept and process payments for alcohol and marijuana education services
Support two committees (the Committee for Substance Abuse Prevention and the Partnership-Campus and Community United Against Dangerous Drinking) by taking minutes at meetings, scheduling meetings, and preparing documents and reports
Maintain files and data to create simple reports
Maintain confidential and sensitive information and materials
Compose and edit written communication; p repare documents and correspondence
Maintain inventory and order/purchase office supplies
Other duties may include:
Design and produce publications and maintain websites and social media
Assist with budget-related documentation
Serve on committees or assist with special projects
Assist with proofreading documents
Train work study students
Other duties as assigned
Typical Education and Experience Requirements:
Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
Additional Preferred Education, Experience, or Certifications:
Experience in a fast-paced work environment necessitating strong organizational, multitasking, and prioritization skills is preferred. Experience with Adobe Creative Suite is a plus.
Additional Required Competencies:
Ability to work within secure and confidential student databases such as LionPath (student portal) and Point and Click (electronic medical record). Excellent verbal and written communication and organizational skills are essential. Proficiency with Microsoft Office 365 (Word, Excel, Outlook). Excellent interpersonal skills and a genuine appreciation of working with diverse audiences. Ethical decision-making and the ability to be a flexible and collaborative team member.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO is the Law (https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf)
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State Covid-19 Vaccination or Testing Requirements (https://hr.psu.edu/careers/covid-19-vaccine-reqs)
Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements (https://hr.psu.edu/careers/covid-19-vaccine-reqs) to learn about the requirements as well as general COVID-19 information at Penn State.
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world.
Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities.
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