PermitZIP Hiring for Administrative Assistant/Receptionist Job at Remote Full Time

PermitZIP is looking for a full-time administrative assistant to help take calls, manage a shared inbox, keep up with accounting and invoicing entries, coordinate benefits, and HR responsibilities, and other general administrative tasks related to the day-to-day operations of the business.

This is a full-time position with benefits and is fully virtual. You will be required from time to time to make trips to the office to grab the mail and process it accordingly; but otherwise, the job responsibilities can be done remotely.

Duties include but are not limited to

• answering phone calls and inbound emails to the shared team inbox
• schedule appointments and maintain calendars
• schedule and coordinate staff and other meetings
• process mail
• prepare communications such as emails, invoices, reports, and other correspondence
• write and edit documents from letters to reports and instructional documents
• create and maintain filing systems, both electronic and physical
• manage accounts and perform bookkeeping

Requirements for this position include

• stable, reliable internet connection capable of high bandwidth applications such as VOIP (for telephone)
• highly proficient in computers and applications and can learn new applications in a short period of time
• organized and task-oriented
• experience in bookkeeping and understanding of profit and loss, cash flow, balance sheets, and aging receivables
• strong written and verbal communication skills
• a proactive approach to problem-solving and improving administrative systems

Job Type: Full-time

Pay: $15.00 – $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• computer-based administrative: 5 years (Preferred)

Work Location: Remote