Pharmaceutical Hiring for Administrative Support Specialist at Waterbury, CT Full Time

Our organization is growing! We are a dietary supplement and pharmaceutical packager with a small but amazing team. We are looking for a unique individual who can support all departments in an administrative role. This role requires a hands on individual who is dependable, eager to learn, has great follow through and follow up skills, and is detail oriented.

Since this role supports all departments (Quality, Warehouse, Production), the responsibilities are varied. If you are interested in joining a great team at an organization that has plans for lots of future growth please apply today!

· ADMINISTRATIVE RESPONSIBILITIES:

o Purchase Order creation and tracking

o Maintain logs for nonconformance, deviation, complaints, and change control (receipt, closure, etc.)

o Entry of production data into ERP

o Track timely completion of incoming inspection

o File, scan, and archive training documents, completed investigations, and other documents

o Submit receiving and shipping documentation to the appropriate departments

o Create paper logs as needed for operations, warehouse, and QC/QA

o Prepare and schedule FedEx pick ups

o Coordinate services (breakroom supplies, copier maintenance, etc.)

o Fielding any complaints that may come in and forwarding to the appropriate department

· INVENTORY RESPONSIBILITIES:

o Data entry into ERP system (receipts, material movement, quarantine, etc.)

o Management of new customer/new material entry into ERP

o Follow up on shipping and receiving issues or delays

o Perform accurate cycle counts

o Submit monthly inventory reports

o Ensuring returns are put away timely and recorded properly

o Ensuring inventory is consumed and labeled according to site procedures and policies

o Utilize barcode inventory system and Warehouse Management System

o Generate completion reports

· Adhere to all cGMP requirements

· Participate in financial and quality audits as required, respond to corrective actions as needed

· Other duties as assigned

SKILLS

· Competent with intermediate to advanced skill level of Microsoft Excel and Word

· Experience with Smartsheet preferred

· Ability to review, comprehend, and disseminate details including part numbers, specifications, and quantities

· Ability to reconcile inventory discrepancies by reviewing the history of inventory movements and identifying errors

· Ability to interact professionally with internal and external customers via verbal and written communication

· Ability to problem solve

· Ability to work with minimal supervision

· Knowledge of ERP systems

– Must be dependable, reliable, and punctual

PHYSICAL REQUIREMENTS

· Able to lift up to 20 pounds

· Able to push/pull heavy loads using a pallet jack

· Able to sit or stand for periods lasting 2 hours or more while performing repetitive motion tasks
– Able to work in unconditioned environments (both hot and cold)

Job Type: Full-time

Pay: $19.00 – $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Waterbury, CT 06705: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location