Placer County Superior Court Hiring for Office Assistant Job at Roseville, CA Full Time

JOB

This recruitment is to establish an eligibility list for full-time, but temporary (limited term) positions. Limited term positions are re-evaluated on a regular basis, and continuation is based on funding and operational need. Under general supervision, incumbents are provided direct instruction in order to perform a wide variety of general clerical duties in support of court administrative operations. DISTINGUISHING CHARACTERISTICS This is an entry-level general clerical classification, characterized by duties that require proficiency in a variety of general office skills and in the operation of standard and automated office equipment such as computers, printers, and scanners. Assignments may be composed of tasks concentrating in a particular skill area, or may include a full range of duties associated with this class. Incumbents in this class within a framework of established procedures, and are expected to perform duties with only occasional instruction or assistance. The Office Assistant classification is distinguished from a Court Clerk in that the former will not be deputized, and thus not authorized to file legal documents, and will typically be hired for project-specific, limited-term work.

EXAMPLE OF DUTIES

When assigned, all of the essential functions and tasks listed below must be accomplished effectively, are standard, and may not be inclusive of all functions and tasks that may be assigned. The court reserves the right to assign or reassign duties as required to achieve business and operational objectives. Essential functions and tasks may include, but are not limited to those listed below. Maintains various records, logs and files.Performs clerical duties such as filing, copying, typing, scanning, assembling, sorting, labeling, etc.Assists in processing, sorting and distributing mail.Answers telephones, routes calls, takes messages; greets and directs visitors; maintains schedules and makes appointments. This function is only performed when assigned to an administrative unit and is limited to addressing non-case related calls.Operates a computer, scanner, copier, and a variety of other office equipment.Collects, compiles, and verifies data for statistical studies and reports.Prints and organizes court forms.Assists the public in viewing court records.Provides support to one or more employees by participating in a variety of office/clerical duties.Judgment and Responsibility: Incumbents work under general supervision, with direct instruction to perform duties that are well-defined and in accordance with pre-established policies, procedures and standards. Duties emphasize standard or routine assignments performed with some independence. Incumbents must maintain confidentiality and must use sound judgment in performing assigned duties. Failure to complete assignments may result in delays and/or unnecessary expenditure of resources. Incumbents do not lead or supervise the work of other staff. Knowledge of: Modern office practices and proceduresBasic computer principles and applicationsFundamental principles of writing and grammar; correct English usage, spelling, and punctuationBasic mathematicsAlphabetical and numerical sequencingAbility to: Perform routine clerical workOperate standard office equipmentLearn applicable Court policies, procedures, regulations, and terminology and documents usedWork cooperatively and tactfully with those contacted in the course of workMaintain confidentialityCommunicate effectively, both verbally and in writingManage time effectively

MINIMUM QUALIFICATIONS

Experience: No experience required; however, some general clerical experience that included customer service is desirable. Education: High School Diploma or G.E.D. * Bi-lingual skills are not required but are desirable.

SUPPLEMENTAL INFORMATION

Physical Demands: Mobility to work in an office setting and move from one place to another place within a facility; manual dexterity to use computers and standard office equipment, and to manipulate both single sheets of paper and large document holders (binders, manuals, files, etc.); strength to lift and carry files or other objects weighing up to 25 pounds; physical ability to sit and/or stand for extended periods of time; vision which can be corrected to a level sufficient to read hand-written, typed and computer generated information and data, as well as computer terminal displays; hearing and speech ability sufficient to enable communication by telephone and in person. Reasonable accommodation may be available to a qualified individual with disability that will enable them to perform the essential functions of this classification. If reasonable accommodation is required to participate in the recruitment process or to perform any of the functions and related tasks assigned or which may be assigned, please contact the Human Resources Division. Working Conditions: Job duties are generally performed in an indoor office setting with environmental controls. Assigned work is performed in a standard court setting with open cubicles and/or offices. Assigned incumbents are expected to work alone or closely with others. Routine noises and noise levels occur within the work environment. This classification may be required to travel and/or work at other Placer Superior Court locations. Normal Court business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Overtime may occur on an occasional basis.NOTE: This document is intended to describe the general nature and level of work performed by the incumbent assigned to this job classification. It is not intended to provide an exhaustive list of all duties and responsibilities of the incumbent, nor is it intended to limit the authority of the supervisor or manager to assign or direct the activities of the employee.