Ploy Looking for Receptionist at Auckland, New Zealand Full Time

Join the team as a Receptionist and be the welcoming face of the organization. This role offers a unique opportunity to engage with clients, visitors, and staff, ensuring a positive experience from the moment they walk through the door. As the first point of contact, you will play a pivotal role in shaping the perception of our client’s company and fostering a professional and inviting atmosphere.

Key Responsibilities:

• Greeting and Welcoming Visitors:

Warmly greet and assist visitors, clients, and employees as they enter the office.

• Answering Phone Calls:

Handle incoming calls, transfer them to the appropriate departments, and take messages when necessary.

Provide information and directions to callers as needed.

• Scheduling and Appointments:

Schedule appointments and meetings for employees.

Maintain and update appointment calendars as required.

• Mail and Email Handling:

Receive, sort, and distribute incoming mail and packages.

Respond to or forward emails and messages to the relevant individuals.

• Maintaining a Neat Reception Area:

Keep the front desk and reception area clean and organized.

Ensure the availability of office supplies and informational materials.

• Administrative Support:

Assist with various administrative tasks, such as data entry, filing, and photocopying.

Help with organizing and maintaining office records.

• Security and Access Control:

Monitor and control access to the office by issuing visitor badges and verifying visitor identities.

Collaborate with security personnel to ensure a safe environment.

• Customer Service:

Handle customer inquiries and complaints in a professional and helpful manner.

Provide information about the organization’s products or services.

Qualifications:

· High school diploma or equivalent (additional education or certifications may be a plus).

· Strong communication and interpersonal skills.

· Proficiency in using office software (e.g., Microsoft Office Suite).

· Excellent organizational skills and attention to detail.

· Multitasking abilities to handle various responsibilities simultaneously.

· Professional appearance.

· Previous experience in a receptionist or customer service role is preferred but not always required.

Working Conditions:

· Receptionists typically work in a standard office environment.

· May involve sitting or standing for extended periods.

· Some receptionists may work in settings that require occasional evening or weekend hours.

. 5 days in the Auckland office.

If this sounds like you, I would love to hear from you today!

Please click ‘Apply’ with updated CV and relevant experience, or email me directly at [email protected].