Power To Be Looking for Head of Finance at Victoria, BC Full Time

Overall Purpose:
Power To Be is a non-profit organization that creates access to nature for youth, families, and adults living with cognitive, physical, financial, and social barriers. We support the discovery of limitless abilities through nature-based programs. We are on the verge of opening a purpose-built, lake-front facility, designed with intention, and holding at the center our values of inclusion, the environment, and community. Working with Power To Be is an opportunity to be part of impactful and lasting societal change.

The Head of Finance plays a key role in Power To Be’s accounting and financial management efforts to advance the mission. This role will provide timely, relevant and strategic monitoring/reporting of the overall financial performance of the organization while ensuring the overall integrity and accuracy of financial data. This role is responsible for managing the overall operation of the Finance Department in Collaboration with the Director of Finance, this includes the financial health of the organization, and administrative oversight as necessary.

SPECIFIC JOB RESPONSIBLITIES

Finance

• Financial management, including the continuing development and refinement of, as well as review and approval of monthly, quarterly and annual financial statements.
• Responsible for finance and accounting including reviewing A/R, A/P, GL transactions, payroll while ensuring quality control over financial transactions and financial reporting is maintained.
• Monitor and forecast cash flows.
• Prepares and publishes timely monthly financial statements, working closely with Director of Finance to communicate financial metrics and understand operational variances.
• Oversee and facilitate quarterly and annual close process; lead annual financial audit.
• Implement complex transactions in consultation with the Director of Finance.
• Develop, document and audit business processes and financial controls policies to maintain and strengthen internal controls.
• Manage and comply with government/regulatory reporting requirements and filings.
• Continually evaluates best industry practices in comparison to internal systems, with an eye toward future needs and resource realities.
• Work closely with Directors, Heads Of, and their staff to educate them regarding finance and accounting procedures and will explore how the finance function can best support their departments.
• Coordinate budgeting and re-forecasting process with managers and directors, in collaboration with the Director of Finance.
• Be responsible for accurate, timely and well‐managed accounts receivable and payable.
• Maintain and continually develops finance staff and administrative staff as necessary by selecting, orienting, training and cross‐training employees.
• Coordinate grants compliance between finance, program and fund development (where applicable); ensure that program managers are kept abreast of grant‐supported work and related balances, and that expenditures are consistently aligned with grant and program budgets throughout the grant period; collate financial reporting materials for corporate, foundations, and government awards.
• provide strategic advice to the Director of Finance and other organizational stakeholders as required.
• Adhere to the annual operating budget, capital budget and financial controls.
• Adhere to and mentor others to adhere to the Income Tax Act, CRA guidelines, GAAP and professional standards.

Management and Leadership

• Participate in recruitment and training of all finance staff, volunteers, and administrative staff as directed.
• Oversee scheduling for relevant employees and volunteers.
• Promote a positive and co-operative work environment aligned with the Power To Be’s values of respect, integrity and innovation.
• Provide feedback regularly and constructively to hold team members accountable to our vision, team culture and individual responsibilities.
• Set relevant quarterly and annual team benchmarks with regular follow up.
• Create a sense of confidence and trust so that change is regarded as a contribution to social impact; implement ideas and approaches that are likely to add value.
• Serve as a role model in making necessary decisions that are consistent with legislation, organizational objectives, precedent and established policies and procedures.
• Integrate risk management into organizational planning.
• See collaboration and diversity as opportunities; creates an inclusive environment free of discrimination and fear.
• Assist the Director of Finance as an active member of the Management Team and ensure all staff members are aware of their roles and expectations during major business disruptions and/or events.
• Be a support to co-workers, volunteers and stakeholders; assist co-workers with their responsibilities in their absence as required.
• Participate and/or chair meetings as required.
• Contribute to the development, monitoring and achievement of the annual plans and associated goals in support of the strategic plan and vision of Power To Be.
• Act as a resource to the committees as directed.

Operations

• Provide timely assistance and leadership in administrative functions such as documentation, progress reports, external and internal communications, receipt management and tracking.
• Review quarterly individual and departmental work plans with the Director of Finance and Operations; set work, vacation, training and professional development schedules with the Director of Finance to ensure adequate coverage.
• Integrate the use of technology as core practice to ensuring the effective deployment of Power To Be assets and work flow with specific consideration for privacy standards.
• Provide leadership on administrative and operational effectiveness in collaboration with the Director of Finance and the Director of Facilities and Assets.
• Participate in a Power To Be program once per quarter.
• Adhere to Participant Protection Policy.

Advancement and Communications

• Work closely with fundraising staff to advise, mentor and collaborate on charity compliance and financial strategies.
• Collaborates on grant and funding opportunity submissions, proposed budgets and past financial information.
• Act in accordance with brand standards, the donor recognition policy and related standards.
• Actively cultivate a positive reputation for Power To Be by acting in accordance with organizational values when communicating.
• Support community and fundraising events as directed.

Performs other related duties, as required

Working Conditions:
We are committed to being an employer that values equity, diversity, inclusion and belonging. We actively encourage applications from historically underrepresented groups and seek to have a workplace that reflects the communities we serve. In consideration of our mission, it is preferred that all our staff value an active lifestyle and understand the connection between nature and wellbeing. This position involves occasional evening, weekend, and overnight commitments. Working outside in inclement weather may be required at times.

Job Requirements

• As per the Ministry of Justice requirements for organizations that work with vulnerable populations, A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
• 2+ years management experience at a supervisory level with budget and staff oversight.
• Proof of Full Vaccination against Covid-19.
• Experience in an accounting or financial management role, in a fast-paced environment.
• Experience with cloud-based bookkeeping/accounting software.
• Demonstrates outstanding time management skills and interpersonal leadership.
• Strong written, verbal and listening communications skills.
• Self-motivated, self-directed and willing to take on a variety of responsibilities.
• Strong critical thinking, problem-solving and risk-mitigation skills.
• Advanced capabilities with Excel and proficiency with other Office 365 applications.
• High attention to detail and accuracy.

Assets

• CPA designation.
• Experience with Xero.
• Experience within a non-profit organization and/or the communities we serve.
• Experience with capital build projects.
• Demonstrated leadership background, with the ability to communicate financial information and to influence positive change.
• Strategic thinker, with the ability to be creative and to think outside the box.
• Success seeing beyond the numbers, identifying trends and new possibilities.

Terms of Employment

Location: Onsite at Prospect Lake with occasional remote work available

Position: Head of Finance

Reports to: Director of Finance

Hours: 40 Hours Per Week

Compensation: $75-80,000 – Negotiable based on experience

Total Compensation: 90% employer paid extended health and dental plan, opportunities for professional and personal development, comprehensive annual training, 3 weeks of vacation to start, paid annual winter closure, flexible work schedule, access to outdoor equipment and pro gear discounts, and flexibility to follow your passions that support our work and workplace culture.