Prado Hiring for Executive Assistant to CEO Job at Austin, TX Full Time

Company Overview

Are you a closet foodie looking to impact national and global food systems? Consider a few key facts:

• Americans waste 40% of the food produced in the US every year.
• A third of greenhouse gas emissions can be traced back to food production.
• 35M people experienced hunger in the US last year (13M children).
• Status quo delivery apps and marketplaces simultaneously deny access to millions of US households while making it virtually impossible for local, fresh, food & beverage businesses to earn a living.

The good news is that there has been an explosion in both demand for better-for-all-of-us food & beverage solutions and food & beverage entrepreneurs looking to bring those products to market to sell directly from Chefs, Meal Prep Companies, Farmer’s Market Vendors and Independent product creators.

That’s where we come in.

Prado is an innovative direct-to-consumer platform in food tech. We are not a marketplace, we are a utility. When it comes to food & beverage we recognize there has been a permanent shift in consumer needs and expectations. We are an e-commerce and logistics platform built for a more sustainable future. Empowering the next generation of entrepreneurs to not only sell directly but to do so with solutions for lowering waste and increasing supply chain efficiency. The operating system for modern food & beverage.

Sound like something you want to be a part of? Keep reading…

The job

As Executive Assitant to the CEO in Austin, Texas, your job is to be the right hand to the CEO. A consummate professional that is passionate about efficiency, details, and discretion. The Executive Assistant should be highly organized, capable of solving problems calmly and swiftly, work with an elevated sense of urgency and take great pride in the level of commitment and personal discretion in all the work that they perform. The responsibilities include calendar management, maintenance of department budget and related financials, assist in driving company goals and projects through accountability and deadline-driven support, research, coordinating travel arrangement and preparing reports, emails and communications as needed.

This Executive Assistant will report solely to the CEO.

Essential Duties & Responsibilities:

• Coordinate the preparation, editing, and distribution of email correspondence, reseaerch reports, blog posts, investor emails, website updates;
• Schedule meetings, manage CEO calendar
• Determine priorities and route work to other team members; coordinate work between teams; and inform team leaders of activities throughout the company.
• May provide assistance answering phone calls, emails, etc and routing incoming contact, taking messages, and directing them to the appropriate person; open and sort mail and route to appropriate folders for priority purposes; and serve as the primary point-of-contact and liaison for the CEO.
• Perform special projects for the CEO. Research special issues involving time-sensitive projects.
• Maintain a filing system for the CEO, to include accounting, compliance, product roadmap, sales & business development leads and maintain all related record keeping systems for physical and electronic files according to Company policy.
• Manage blended virtual and in-person meetings
• Communicate via phone and email on department leadership’s behalf, managing communication with internal employees as well as external contacts (clients, investors, corporate partners, etc.)
• Attending and taking notes during meetings, recording action items from those meetings, and following up on said action items
• Resolve scheduling changes or conflicts, demonstrating a high sense of urgency and an understanding of which commitments should be the highest priority
• Coordinate complex travel arrangements; create travel itinerary and informational packet for each trip
• Lead special projects by delegating tasks to internal teams, establishing deadlines, and holding all parties accountable
• Be an accountable team player
• Work with the management team to ensure status reports are accurate and deliverables are met
• Handle occasional requests outside of normal business hours, including nights and weekends

Education & Experience Requirements:

• Five or more years of experience as an Executive Assistant to a business owner or senior executive in a start-up
• Experience working with complex operational and/or departmental budgets
• Working knowledge of a variety of computer software applications in word processing, spreadsheets, communication, database, web publishing and presentation software (GSuite, Slack, MSOffice, Zoom, etc.)
• Proven experience working in an extremely fast-paced environment with demonstrated ability to appropriately prioritize and complete projects quickly and independently
• Proven ability to work independently on assigned tasks as well
• Highly adaptive and flexible, willing and able to quickly pivot as priorities change
• Experience successfully managing projects and being held accountable for results
• Possess strong organizational skills and a passion for getting things done quickly and correctly
• Extremely observant with the ability to anticipate needs, fires, or roadblocks before they occur
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy
• Must be able to interact and communicate with individuals at all levels of the organization
• Intense passion for supporting senior executives of the organization, removing roadblocks to ensure success
• Bachelor’s Degree in Business or related field preferred

Job Type: Full-time

Pay: $65,000.00 – $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location