PrimeFlight Aviation Hiring for Administrative Support Clerk – Mechanic Shop Job at Boston, MA Full Time

Administrative Support Clerk – Vehicle Shop

$18-$20 hr

ESSENTIAL JOB FUNCTIONS

• Track and manage work orders via company’s EBIS system for assigned shops
• Record all work order information as completed into EBIS ensuring accuracy
• Support accounting in processing invoices for all parts purchases
• Receive, analyze, assign and update/follow up on work orders
• Monitor data quality and make necessary updates
• Use data to assist operational teams in managing parts, WO’s and PMs
• Prepare reports for leadership and operational teams
• Create PM schedules, new assets and parts into EBIS in a timely manner
• Update PM documents/schedules and update existing asset information
• Train operational teams on the understanding of data and effective implementation process of EBIS, SharePoint and other systems
• Ensure all work performed by the field is captured, recorded and correct on work orders
• Create reports from EBIS and other systems as needed
• Operate effectively in an environment with frequent and sometimes stressful changes
• Interact with all levels of the organization, customers, and vendors with a high level of integrity and professionalism
• Strong team player to foster a collaborative team environment within the shop
• Attain company/personal measurable goals and objectives to meet all position objectives
• Effectively acquire, contribute and translate ideas into actions within the work group

REQUIREMENTS/QUALIFICATIONS

• Must be able to work End of Month (Last day)
• Excellent oral and written communication skills
• Proficiency in Microsoft Word, Excel, Outlook and data entry systems
• Strong organization and administration skills
• Maintains a professional, friendly and positive disposition
• Time management: the ability to organize and manage multiple priorities
• General business knowledge
• Commitment to company vision, mission, and values
• Must type minimum of 40 WPM
• Accurate data input
• Must be able to maintain absolute confidentiality and discretion
• High School Diploma or GED
• 1 to 2 years administrative office experience
• 1 to 2 years of data management experience

CONDITIONS OF EMPLOYMENT

Employment is conditional upon successful completion of a pre-employment drug screen and background check that includes employment verification, motor vehicle record (MVR), and school verification.

WORKING CONDITIONS

This job requires sitting and keyboard usage for long periods of time. The employee must occasionally lift and/or move up to 40 pounds. You may or may not be in a climate-controlled office. The noise level in the work environment is usually minimal but can vary.

We are an Equal Employment Opportunity Employer through Affirmative Action. Women and Minorities Are Encouraged to Apply. We appreciate the values, leadership and unique skills service members bring to the workforce and encourage opportunities to hire Guardsmen, Reservists, and Veterans.

Job Type: Full-time

Pay: $18.00 – $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative: 1 year (Preferred)
• Vehicle Parts: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

License/Certification:

• Driver’s License (Preferred)

Work Location: One location