Pro-Line Fittings Hiring for Executive Assistant to the President & CEO Job at Surrey Full Time

Executive Assistant to President and CEO

The Organization:

Highbridge Human Capital is pleased to be leading a search for a solution-oriented and highly organized Executive Assistant for our client Pro-Line Fittings. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the President and CEO. If you can effectively manage and organize ever-changing priorities in a dynamic environment while using sound judgment and self-discipline, we want to talk to you.

The Company

Founded in 2008, Pro-Line Fittings Canada is a solutions company that specializes in the manufacturing and distribution of a variety of municipal waterworks products delivered with industry leading customer service. Pro-Line’s Team are pioneers in the PVC Pipe Fitting Industry and have deployed decades of knowledge to continuously improve and innovate our products and processes. Pro-Line’s exceptional team is constantly evolving and diversifying to meet new customer needs. Pro-Line is committed to Customer Service Excellence in everything they do.

The Opportunity:

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. To be successful in this role, you should have strong business instincts and interpersonal skills, the ability to develop a high familiarity with the company’s operations and be able to act without guidance to ensure the business needs of the President and CEO are anticipated and met with great attention to detail.

About you:

The Executive Assistant must be creative and enjoy working in an environment that is results-driven and team-oriented. The ideal individual is always striving to find the most efficient way to complete tasks without sacrificing high work quality and/or results, you never leave loose ends untied. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

A day in the life of the Executive Assistant – role and responsibilities:

• Maintain the executive’s calendar, ensure its accuracy and that it is consistently up to date
• Compose draft email correspondence and respond to telephone calls on behalf of the executive, as required
• Complete a broad variety of administrative tasks, including, but not limited to, designing and producing documents, reports, and presentations, maintaining contact lists, and completing expense reimbursement reports
• Coordinate meetings, including collection and preparation of information, scheduling, agenda preparation and taking meeting minutes
• Support the executive’s direct reports to ensure the smooth flow of information and activities
• Coordinate travel arrangements (accommodation, flights, vehicles, etc.) as requested
• Organize and manage internal filing system, including maintaining copies of all contractual agreements and other related business documents
• Manage and perform office responsibilities including maintaining and replenishing of office materials and assisting with visitors
• Assist with internal and external company-wide communication efforts
• Other responsibilities and projects as needed by the executive leadership team

Requirements – what you bring to the company:

• 7+ years experiencing supporting a c-suite level executive; manufacturing-industry experience an asset
• Diploma or Degree in Business or Communications or an equivalent combination of education/related experience
• Proven track record in building trusted relationships internally and externally
• Strong communication skills (verbal and written), including proofreading skills
• Expert knowledge and proficiency using Microsoft Office Suite, including experience creating executive level presentations using PowerPoint
• Strong research and analytical skills with an ability to understand and analyze a wide variety of data points
• Exceptional attention to detail and time management skills with an ability to manage multiple projects in a fast-paced environment
• Experience handling confidential and sensitive information and ability to show discretion
• Willingness to go the extra mile and provide excellent customer service
• Creative problem solver with a ‘hands-on’ approach to providing solutions

We offer:

• Competitive total compensation package
• Opportunity for career growth and development
• A fun and motivating work environment

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that w equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective. #LP

Job Types: Full-time, Permanent

Work Location: One location