Prosana Looking for Executive Assistant at Ciudad de México, México Full Time

Are you prepared to make a substantial impact by supporting the dynamic Founder and CEO of a high-energy DTC agency? We’re in search of an exceptional individual to not only optimize the executive’s time and mental bandwidth but also to grow exponentially both personally and professionally within our organization.

What You’re Getting Yourself Into

As an Executive Assistant, you’ll be refining daily operations, overseeing a wide variety of projects, and safeguarding the executive’s valuable time and energy. This role is not just a job; it’s a unique opportunity for education, growth, and the potential to ascend to a Chief of Staff position within 6-12 months for the right individual.

What’s In It For You

• Learn from a world-class team at the forefront of the industry
• Gain more knowledge in 6 months than most do in 3 years
• We’re open to creative benefits to attract the right fit

How You Will Spend Your Time

• Expertly organize the executive’s calendar, ensuring time is dedicated to the highest-priority tasks and objectives, resulting in streamlined operations and enhanced productivity
• Produce daily and weekly briefs that offer insightful summaries of upcoming key meetings, tasks, and priorities. This provides a strategic roadmap, enabling informed decisions efficiently
• Take command of the executive’s inboxes, maintaining meticulous organization, timely responses in their voice, and flagging only the most pertinent matters. This results in a decluttered and efficiently managed communication channel
• Skillfully coordinate with clients, partners, and the internal team for meetings and communication, fostering key relationships and ensuring smooth collaboration
• Efficiently manage task lists, organizing and prioritizing meetings and responsibilities to save valuable time and mental bandwidth. This leads to a more focused and productive executive
• Seamlessly plan and book personal and professional travel with detailed itineraries, resulting in stress-free and well-organized travel experiences
• Execute personal errands, schedule appointments, and handle ad hoc logistics tasks with precision, freeing up the executive’s focus for strategic decision-making
• Review potential acquisition opportunities, providing valuable insights for informed decision-making in the pursuit of strategic growth
• Play a vital role in the sales process, ensuring seamless logistics and a positive customer experience, contributing to increased sales and client satisfaction
• Contribute to maintaining and enhancing company culture, resulting in improved morale and a positive work environment
• Collaborate on building agency and personal brands through various channels, resulting in increased brand visibility and recognition

Who You Are

• You have 2+ years of experience as an assistant to a C Suite Executive
• You have previously managed an inbox and calendar for a CEO and/or Executive
• You have managed communications on social media on behalf of a CEO and/or Executive
• You are extremely organized and have a keen eye for detail
• You have a basic understanding of digital marketing and online business operations
• You are highly proficient in using G Suite tools – in particular Gmail, Docs, Drive and Calendar
• You have no issues picking up new softwares and adapting to new processess
• You are a self-starter and are able to motivate yourself without others’ guidance
• You’re fluent in English, both written and verbal