Proscape Lawncare and Landscaping, LLC Hiring for Office Manager at Pulaski, WI Full Time

Our company is looking for a self motivated, detail-minded individual to be our Office Manager. The successful candidate will be responsible for overseeing daily operations within a fast-paced office environment and maintaining a safe, clean and well-organized work space. This position requires multitasking skills and the ability to stay ahead of deadlines. We want to hire an Office Manager who is ambitious, motivated and organized, has strong administrative skills, and is comfortable in a fast-paced work environment.

Responsibilities:

• Schedule meetings and appointments
• Communicate scheduled to customers
• Obtain reviews/feedback from customers
• Advertising: Social media posting, Email advertising, other promotional advertising
• Provide clerical and administrative support to other departments.
• Manage and update office policies, computer security, and procedures.
• File documentation, maintain a filing system over department documentation, and ensure documentation is retained as required by law.
• Create, handle, and track all vendor invoices and payments.
• Create, handle, and track all service contract invoices and payments.
• Manage the company’s contacts database.
• Manage the company’s expenses database.
• Handle incoming mail.
• Handle outgoing mail.
• Answer telephones and direct requests appropriately.
• Coordinate the company’s mailing list and maintain the company’s customer database (incl. customer history).
• Do basic accounting work according to established procedures.
• Provide data entry services as needed.
• Print project work orders (electronic).
• Handle all office related correspondence as needed.
• Maintain office condition
• Errands and supply shopping
• Event/ Party planning

Office manager qualifications:

• Proficiency with social media and electronic communication
• Attention to detail
• Self Motivated
• Communication Skills
• Phone Etiquette
• QuickBooks knowledge would be a plus
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Types: Full-time, Part-time

Pay: $18.00 – $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off
• Parental leave
• Referral program
• Tuition reimbursement

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in Pulaski, WI 54162