Rabobank New Zealand Looking for Executive Assistant at Hamilton, Waikato, New Zealand Full Time

Rabobank NZ are hiring an Executive Assistant to support our CEO for a 12 month period to cover maternity leave.

This role provides the opportunity to gain experience across the breadth of Region Australia, New Zealand, to gain a perspective of the whole business and in particular the specialist approach to agribusiness lending.

The role will allow you to develop your interpersonal and influencing skills as well as to build on the technical aspects of supporting the CEO and will be beneficial for future career opportunities.

The role of Executive Assistant is to:

• Manage the office of the Chief Executive Officer by providing exceptional executive support aligned with the CEO’s strategic objectives.
• Supporting the partnership with the Chairman and independent directors by providing excellent business & administrative support.
• Manage the support model for the Board of Directors.
• Lead the wider administration team to drive efficiencies, continuous improvement and alignment between business units
• Identify and build effective relationships both internally and externally with a variety of key stakeholders, recognising the importance of first impressions for the Rabobank image/identity and that of the CEO and Chairman.
• Serve as a technical lead for, and manager of, small projects.

Critical to this role are exceptional interpersonal, communication and time management skills. This role incorporates the responsibility of ensuring the professional provision of service to the CEO and Board Directors (as required).

Key Responsibilities and Accountabilities:

Executive Support to the Chief Executive Officer:

• Understand the strategic priorities of Rabobank New Zealand and the CEO, facilitating execution and follow up on behalf of the CEO where appropriate.
• Build and maintain strong positive relationships with all key internal and external stakeholders, including the Regional Executive Teams, central and local government and support partners.
• Create a proactive and effective working relationship with the Rabobank New Zealand Board and Leadership Team in line with the values of Rabobank.
• Effective management of day to day activities of the CEO, in accordance with the priorities and objectives of the CEO’s office, in a timely and accurate manner. This includes proactive diary and email management, briefing and co-ordination of the CEO and support in meetings.
• Coordinate weekly New Zealand Leadership Team meetings and attend as secretariat.
• Act as a conduit between the Office of the CEO and key governance relationships (Board, Management Committees), including coordination and planning of meetings, travel and accommodation.
• Prepare the monthly CEO reports.
• Assist the CEO with successful delivery and closure of actions for the Board and Management committees.
• Assist in the delivery of projects, initiatives and / or challenges experienced by departments within Region, Australia and New Zealand.
• Act as a conduit between business units and CEO, to ensure effective delivery of events relevant to the CEO and/or Board, recognising the importance of enhancing the internal and external reputation of Rabobank New Zealand.
• Maintain the strictest confidentiality and transparency with the CEO.
• Provide proactive and effective functional leadership of the administration and support team. Motivate and work closely with the administration team to ensure the prioritisation and delivery of work streams in line with the strategy and intent of the Leadership Team.
• Create a culture within the administration team that allows innovation, continuous improvement and effective use of resources.

Qualifications:

• Tertiary studies and qualifications (desirable)
• Certification in MS Office Programs

Core Competencies required to be successful in this role:

Planning and Organising

• Highly organised and disciplined. Plan and organise work methodically, effectively and efficiently.
• Ability to manage competing priorities and work to deadlines.
• Strong attention to detail.
• Problem solving capability.
• Monitoring the progress of tasks and activities and taking action when necessary.
• Adjusting own behavioural style to different situations in order to achieve a goal.
• Strong relationship management skills. Ability to build, maintain and influence relationships, networks and outcomes across the bank’s business units both locally and internationally.
• Partnership. Ability to cooperate with others in various domains.
• Initiative. Drive to challenge self to take responsibility for improvement of processes and deliverables.

Customer Focus

• Ability to build good rapport with stakeholders.
• Ability to answer general enquiries and liaise with stakeholders in a professional manner.
• Think from a client’s perspective, and the ability to identify internal service needs and deliver high quality services to clients.

Deliver Results

• Continually strive to improve performance and results.
• Pursue work with energy, drive and commitment
• Work to achieve agreed goals and objectives
• Communicates and monitors standards to the team.

Experience the successful candidate will bring to the role:

• Circa Five years’ experience in operational or other relevant professional specialty eg. Legal, compliance, consultancy.
• Minimum three years in Executive Assistant or related role providing executive support and assistance at a CEO / senior level (essential)
• Minimum five years’ experience in Corporate Assistant or Office Management/Administration role (desirable)
• Experience in organising workshops and meetings, including preparation and distribution of professional papers, presentations or reports
• Experience in or understanding of banking / financial services (desirable)
• Experience in a global organisation (desirable). Skills:
• Excellent written and verbal communication skills.
• Strong proficiency in the use of MS – Word, PowerPoint, Excel and Outlook (essential).
• Conference and event coordination (essential).
• Travel logistics and scheduling (essential).
• Knowledge of administration and reporting processes (essential).
• The ability to manage multiple initiatives, resources and stakeholders (essential).
• Knowledge of banking/finance industry (desirable).
• Knowledge of food and agribusiness industry (desirable).
• Knowledge of governance, legal and compliance area of expertise (desirable).

This is a 12-month contract to cover maternity leave, the role will close Monday 29th January. Please note there will be some EA related testing included in the interview process.