redhat

About the job

The Red Hat Global Tech Sales Sales team is looking for an Executive Assistant to support the Vice President of Global Technology Sales and GTM. In this role, you will serve as the main point of contact between executives, employees, business associates, customers and partners. You’ll manage the day-to-day office agenda, including calendar management, coordinating complex travel arrangements and related expense reports. You’ll need to be highly organized with excellent interpersonal skills to help maximize the use of the executive’s time and minimize interruptions. You’ll also need to be able to thrive in a fast-paced, ever changing, environment and demonstrate a passion for helping Red Hat achieve its goals.

What you will do

Provide full administrative support to the executives within this team.
Own calendar and schedule management, anticipating needs and proactively and effectively managing the executive’s time while prioritizing customer and partner meetings.
Ensure that requests are responded to in a timely manner and use best judgment to assist and make decisions without supervision, when applicable.
Screen and manage phone and email inquiries and requests.
Plan all internal and external meetings for the organization. Manage the agenda, logistics, presentations, follow-up and any other associated action items.
Prepare and review expense reports in compliance with Red Hat’s travel and expense policies.
Coordinate travel arrangements through Egencia, managing complex itineraries and booking flights, hotels, ground transportation, etc.
Compose and edit presentations and documents for senior management, events and customer meetings.
Manage and maintain monthly expense reports through Concur.
Creation, management and reconciliation of purchase orders through the PO E Business Suites.
Maintain and create mailing lists as needed in Google Groups.
Build relationships with other executive assistants, globally, both internally and with customers and partners externally.
Manage and track key projects and deadlines and monitor deliverables on behalf of the executive, including the yearly performance reviews, quarterly bonus allocations, all-hands calls and meetings, sales kickoffs and partner conferences.
Maintain a deep knowledge of company operations, policies and procedures.
Use Salesforce.com (SFDC) to help the executive run reports.
Work cross-functionally in preparation for company meetings, organizational communications, etc.
Be proactive in anticipating the executive’s needs and solving challenges before they escalate.
Effectively manage the details of highly confidential and critical company projects.
Perform routine administrative and logistical duties.

What you will bring

7+ years experience working as an executive assistant supporting global organizations
Proven ability to prioritize, handle multiple tasks and meet deadlines in a fast-paced environment while maintaining a high attention to detail.
Solid work ethic and positive attitude; ability to work as part of a team.
Demonstrated ability to manage multiple projects and tasks with solid analytical skills.
Experience creating presentations; excellent written and verbal communication skills.
Proven experience ensuring that the executive’s calendar is properly managed to maximize effective use of their time, as well as allocate time to critical areas as needed.
Experience coordinating global calendars while working across multiple time zones.
Experience monitoring and tracking impending deadlines.
Proven ability to work independently and display ingenuity in anticipating and handling situations that may arise.

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