Reflections Treatment Facility Hiring for Executive Assistant Job at Novato, CA Full Time

Assist in daily administrative and clerical duties for Owner, CEO and CFO: mail, filing, reporting

• Maintain logs for alumni client tracking.

• Facilities Log maintenance.

• Facility environment purchasing assistance.

• Vehicle maintenance and tracking (fuel, servicing).

• General runs between 4 locations and store purchases.

• Lead or assist with company events (Holiday parties/celebrations).

• Assist in duties related to onboarding and training new employees.

• Liaison with an outsourced HR company.

• Client transportation (as needed).

• Modify, update, and improve Standard Operating Procedure for your position.

• As an on-site employee, help with onboarding training (time clock etc).

• Assist CFO with financial administrative processes.

• Create/modify/delete Kipu forms and users. Reflections will train you to use Kipu and there is a 24/7 helpline that solves most issues.

• Ensure all staff have ongoing current required documentation. Load all relevant documentation that has been asked of you or if you notice something is missing, see if its misplaced then reach out to clinical team

• Maintain timely completion of assigned Relias trainings an help develop a plan for maintain 100% compliance,Coordinate all ongoing facility repair requirements

Job Type: Full-time

Pay: $65,000.00 – $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
It is a healthcare facility, and we still have to wear masks and be careful due to the nature of our clientele.

Ability to commute/relocate:

• Novato, CA: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location