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Regional Municipality of Peel Hiring For Administrative Assistant at Brampton, ON Full Time
Job Description:
If this opportunity matches your qualifications and experience, please apply on-line.
As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.
New employees who commence employment on or after October 1, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.
Administrative Assistant
Business & Financial Planning Division
Contract Full-Time; up to 11 Months
Reporting to the Manager of Business & Financial Planning – EPS, the position is responsible for providing coordinated administrative support to the four (4) BFP Managers within the division. The position ensures the Managers, and the sections’ information and activities are well organized, efficient and effective, at the same time, identifies opportunities to contribute and improve the efficiency and effectiveness of the division’s operations.
Responsibilities:
- Processing and maintaining records management systems including central, network and HRMS attendance records
- Administering acquisition of and payment for various goods and services by preparing required documentation for appropriate approval
- Prepare and submit monthly expense reports for Manager(s)
- Reconcile P-Card (Visa) statements on a monthly basis
- Ordering and maintaining office supplies and associated services
- Ordering new equipment
- Coordinating meeting arrangements, preparing and distributing agendas on behalf of the Managers and staff
- Attending meetings, recording minutes and generating follow-up lists of required actions
- Acting as the division’s point-of-contact by directing information requests to appropriate individuals
- Responding to information requests by phone and through correspondence
- Typing and/or formatting memos, reports, presentation materials and correspondence for the section
- Receiving, sorting, distributing incoming mail and correspondence and taking appropriate action where required
- Organizing and maintaining appropriate reports, files, systems and documentation and actively managing a follow-up system
- Involvement with confidential information and matters for the division
- Facilitating the hiring and on-boarding processes for new staff
- Preparing slides, organizational structure diagrams, spreadsheets and other presentation materials
- Supporting special projects and coordinating special events and other responsibilities relating to the scope of the position as required
- Ensure Manager(s) are kept informed of all issues related to the division and/or section
- Some research may be conducted in assistance with section projects
- Provides back-up assistance to the Administrative Assistant to the Director of Business and Financial Planning
- Performing other duties as assigned
Qualifications:
- Successful completion of a post secondary secretarial or administrative assistant program plus a minimum of three years relevant experience or an equivalent combination of experience and education
- Proficiency in Microsoft Word, Excel, Outlook, Visio and PowerPoint
- Superior time management and organizational abilities
- Superior demonstrated initiative and a “self-starting” attitude
- Excellent verbal and written communications skills
- Demonstrated strong judgment, tact, and problem-solving abilities
- Ability to work in a fast paced environment with competing and shifting priorities under time constraints
- Ability to work independently or as part of a team, and to deal well with changing tasks and priorities
- Knowledge of PeopleSoft HRMS would be an asset
If this opportunity matches your qualifications and experience, please apply on-line.
Location: Due to Covid-19, some of our offices are working at limited capacity to protect the health and safety of our employees, clients and community. As such, this position will be required to work remotely for an undetermined period. Once working onsite, you will report to 10 Peel Centre Drive, Brampton.
We are committed to supporting community recovery from COVID-19. This plan will follow a phased approach that is guided by Public Health and Ontario’s Framework for reopening. Get details
Hours: 8:30am-4:30pm; Monday-Friday
Interview: Our recruitment process will be completed with video conference technology.
As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.
New employees who commence employment on or after October 1, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.
The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If you are not fully vaccinated, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted.
About Us:
The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga. We deliver a wide range of resident focused services across the Region.
Our 20-year vision for Peel is “Community for Life.” Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives. Our 2015-2035 Strategic Plan outlines the work we’re focused on to bring this vision to life.
To learn more about the Region of Peel, explore peelregion.ca.
Additional Information:
At the Region of Peel, we respect diversity and treat one another in ways that are fair, courteous and compassionate, recognizing everyone’s contributions. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. The Region of Peel is committed to providing accommodations throughout the recruitment process. If you require accommodation please notify us and we will work with you to meet your needs. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
