Restaurant Development Group Hiring for Administrative Assistant – Software Contract Coordinator Job at Gardena, CA Full Time

Administrative Assistant – Software Contract Coordinator

Seeking a passionate, astute, and business savvy Administrative Assistant that will provide sophisticated and diverse administrative support to maintain workflow within the office of Information Technology. The Administrative Assistant is responsible for performing numerous clerical and coordination support functions across departments in support of daily operational activities, assigned projects, and other clerical support duties deemed necessary for the department to complete assignments, meet deadlines, and overall department success. A strong focus will be on maintaining electronic contract files, including tracking of contracts in negotiations, completing contract cover sheets, and ensuring all supporting documents are complete and accurate to include regular auditing of information maintained in multiple systems. Will assist in general outreach calls to clients, respond to general department inquiries via telephone and email, and serve as the point of contact for assigned projects. Independent judgment is required to make decisions and execute tasks on behalf of the company, anticipate or expeditiously mitigate issues, and know when to escalate or seek guidance from the leadership team.

The ideal Administrative Assistant candidate will be a high-energy self-starter who is proactive and has exceptional organizational skills, superb communication skills, is highly process-oriented, and a quick study.

In this role you are responsible for:

• Contract Coordination: Coordinate with vendors and internal personnel to process contracts and make changes in an accurate and timely manner. Review consultant and contractor proposals critically. Draft contracts and change orders using approved templates. Ensure that vendors are in compliance with contract terms including insurance requirements, signatures, approved changes, etc… Track and communicate vendor contract termination dates and coordinate renewal negotiations. Assist IT Contracts Manager with miscellaneous projects and perform other related duties as needed.
• Correspondence/Approvals: Represent and support the organization as a business partner and company facilitator by acting as proxy for communications and approvals as authorized. Answering general questions as necessary, referring (filtering) routine matters to appropriate parties, and following up to ensure accurate disposition. Taking initiative to resolve issues within specified policies and guidelines. Figuring out when executive action is required and supplying a recommendation where appropriate.
• Confidentiality: Candidate will act with discretion with a high degree of maturity and professionalism, while handling highly sensitive and confidential matters and materials.
• Independence and Efficiency: Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

Your Education and Experience:

• Bachelor’s degree in business administration, communications, or related field preferred; past work experience in contract coordination a plus.
• 3-5 years of experience working as a contract coordinator, administrative assistant, or team management within a large organization.

We’d love to hear from you if:

• You align with Organization’s Purpose and Values
• You possess the ability to maintain confidentiality and discretion in all matters
• You demonstrate the ability to deliver consistently high quality and professional customer service to both internal and external players
• You have the ability to work independently and without follow-up, while also being a team player who can build solid, collaborative relationships
• You proactively engage in managing the daily activities of the office, with a strong sense of urgency and highest level of professionalism
• You are able to work in a fast-paced environment
• You are a highly organized person that pays very close attention to the details
• You are a clear, effective, and accurate communicator
• You embrace, support, and inspire innovation through a creative and collaborative approach
• You are a Strategic Planner

***Important NOTES:

• This is a contractor position, initially hired for a 6 month period.
• We will need 2-3 professional references, preferably from a previous manager lead from recent projects/work prior to hiring.
• Must be available to work on-site in Gardena, CA (Greater LA Area)
• Final interview will be conducted on-site in Gardena, CA (Greater LA Area)

The hiring company provides benefit opportunities that are focused on leading healthy lifestyles and that support the long-term health and well-being of their employees and their families. The organization is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment.

Job Types: Full-time, Contract

Pay: $35.00 – $40.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Gardena, CA 90248: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Will you be able to provide 2-3 professional references prior to hiring?

Education:

• Bachelor’s (Required)

Experience:

• Administrative Assistant: 2 years (Required)

Work Location: One location