River’s Edge Counselling Centre Hiring for Administrative Assistant – St. Albert Job at St. Albert Full Time

Are you an experienced administrative assistant with a passion for making a meaningful difference in people’s lives?

Are you seeking a part-time job with benefits?

Do you want to be part of a vibrant, supportive team?

Job Description

Reporting to the Office Manager, this part-time position is responsible for carrying out the administrative duties and procedures that support the effective and efficient delivery of mental health services by the practitioners and director. As the first point of contact for clients, this position plays an instrumental role in creating an environment that is safe and welcoming. Comfortable with technology, the Administrative Support staff have a strong ability to prioritize while maintaining flexibility of their duties and tasks dependent on client and practitioner needs.

Roles and Responsibilities:

Answer incoming calls, emails and texts in a warm and professional manner

Maintain confidentiality of client information at all times

Screen needs and interests of potential clients inquiring about appointments and therapists

Match potential clients with skills, interests, schedule, and cost of our practitioners and students; schedule initial appointments and follow all new client intake procedures

Respond to client concerns and questions including assisting with scheduling, registering in groups and talks, and providing invoices

Provide administrative support to practitioners

Other administrative duties as required including copying/filing/faxing/scanning, mail management, newsletter and mailing lists, office supply management, etc.

Assist and support practitioners and senior office staff with bookkeeping and billing

Assist on projects as needed

Education and Experience

Post-secondary education in administration, business or related field; comparable job-based experience will be considered

3-5 years of administrative/office reception experience; preference will be given to candidates with experience in a related field

Fluency with standard office-related software required

Some understanding of, or experience in, the mental health field preferred

A combination of education and experience will be considered

Key Competencies:

Flexibility; the ability to change priorities of daily work as required
Communication proficiency, both written and verbal
Teamwork and collaboration skills
Strong customer/client focus
Detail-oriented and strong organizational skills
Sound judgment and problem solving
Ability to self-manage time according to priorities
High integrity and professionalism
Technical ability, including: competency with standard office-related software,
ability to learn the specific complex software programs used by River’s Edge Counselling Centre to ensure good team communication, accurate record-keeping and completion of all office procedures

Hours of Work:

This is a part-time position of approximately 20-30 hours per week. The perfect applicant will be looking for an opportunity that allows them some flexibility in their hours, and who also has flexibility to offer.

Preference will be given to candidates who live in the community of St. Albert.

Compensation:

$ 21 / hour following a probationary period

$ 19 / hour for the first 3 months during the probationary training period
Vacation, Benefits and HSA provided

Start Date:

Ideal start date is August 12th, but may be negotiated with the right candidate. The first 4-6 weeks will involve a full-time orientation, and then will fall into the part-time job schedule.

To Apply:

Apply to Indeed with resume & cover letter (applicants who do not submit a cover letter will not have their résumés reviewed). Candidates being considered will be invited to answer a few pre-interview questions by video (within a user-friendly video hiring platform). In-person interviews will then be scheduled with the owner and office manager.

Located in St. Albert, Rivers Edge Counselling Centre is committed to providing counselling and psychological services to individuals, couples and families from a holistic perspective that helps people live their lives with a greater sense of purpose, peace, connection to others and understanding of self. We are committed to creating a welcoming, safe place for people to heal and grow and to create a community of professionals devoted to excellence in care, ongoing learning and collegial support.

* Please note that we are unable to consider past or present clients for this position.

We thank all applicants for your interest, however only those considered will be contacted directly.

Job Type: Part-time

Salary: $21.00 per hour

Benefits:

• Extended health care
• On-site parking
• Wellness program

Schedule:

• Day shift

COVID-19 considerations:
Candidates should be up-to-date with COVID-19 vaccinations and willing to follow any current or future health and safety measures in place, such as masking and symptom screening.