Robert Half Hiring for Executive Assistant at Menlo Park, California Full Time

Description

A prestigious foundation is seeking a resourceful and detail-oriented Executive Assistant to support a member of its C-suite team. This role requires a professional who thrives in a fast-paced environment, leverages exceptional organizational skills, and is collegial and approachable in their interactions. The Executive Assistant will play a pivotal role in ensuring seamless operations and coordination across the foundation’s senior leadership, board members, and key projects.

Key Responsibilities:

• Draft emails and other communications on behalf of the C-suite executive.

• Ensure timely responses to inquiries and streamline correspondence processes.

• Assist in planning, managing, and executing special projects, which includes organizing activities, tracking progress, and driving implementation.

• Manage deliverables efficiently while maintaining clear communication with stakeholders.

• Attend board meetings alongside the executive, taking accurate and concise notes.

• Prepare meeting agendas, summarizations, and follow-up materials.

• Interact regularly with senior staff and board members to support preparation and logistics for board meetings.

• Coordinate logistics for foundation events, ensuring all operations align smoothly.

• Manage complex calendar schedules, prioritizing competing demands and providing solutions to scheduling conflicts.

• Organize travel arrangements when necessary.

  Requirements

Qualifications:

• 3-5+ years of experience providing executive support in an executive assistant, paralegal, or administrative assistant capacity

• Excellent organizational skills with impeccable attention to detail.

• Strong interpersonal and communication abilities; able to maintain professionalism in high-stakes interactions.

• Proficiency in Microsoft 365

• Must be collegial, approachable, and effective in fostering positive relationships internally and externally

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .