Royal Alexandra Hospital Foundation Hiring for Executive Assistant & Board Liaison Job at Edmonton Full Time

Royal Alexandra Hospital Foundation (RAHF) is looking for top talent to join the team as an Executive Assistant & Board Liaison. Reporting to the President & CEO, this role will be accountable for providing exceptional administrative and professional support to the Royal Alexandra Hospital Foundation’s most senior executive and Board of Directors. The successful candidate will have extensive experience in dealing with c-suite executives’ complex schedules and proven success in providing a high level of support while demonstrating agility, switching from task to task with ease.

As the Executive Assistant & Board Liaison, your day-to-day responsibilities will consist of the following:

• Manage the President & CEOs calendar with a high level of detail, care, and organization
• Assist and edit the CEO and Board of Director’s correspondence and documentation and plan board meetings required
• Attend meetings and take meeting minutes, ensuring a high level of detail and care for the distribution of confidential information
• Provide administrative and project implementation support while acting as a confidential leadership liaison to the Board of Directors and Committee Members
• Liaise with staff and donors to assist with major project coordination and special events
• Track and process expenses, reconcile and submit monthly credit card statements
• Participate in budget planning and development activities including management of the annual Board and Executive expenses
• Complete general administration duties such as ordering supplies, mail collection and delivery, coordinating donor/sponsor gifts, etc.
• Attend and represent RAHF at special events and functions supporting the Foundation (including occasional evenings and weekends)

What We’re Looking for On Your Resume:

• 5+ years’ experience directly supporting executive leadership
• Post-secondary education in business, office administration, or a similar would be an asset but not required. We are looking for someone with business smarts but recognize it doesn’t always come from post-secondary!
• Strong proficiency with Microsoft Office Suite
• Working knowledge of Robert’s Rules of Order for efficient board meeting management
• Experience supporting a Board of Directors and working on a confidential matter supporting both board members and executives

What We Will Want Demonstrated in the Interview:

• Versatility and flexibility: the ability to be resourceful and adaptable to handle a range of tasks
• Excellent interpersonal skills: the ability to communicate clearly and precisely, both in written and verbal communications
• Exceptional time management and organization: the ability to prioritize and plan, ensuring nothing falls through the cracks
• Discretion: commitment to upholding strict confidentiality parameters
• Agree to a Canadian criminal record check and/or Vulnerable Sector Search prior to the start of employment

Why Royal Alexandra Hospital Foundation?

• 100% mission and purpose-driven (building better healthcare)
• Strong team culture with a sense of purpose
• Excellent extended health benefits and vacation allotment
• Our values of innovation, integrity, respect, stewardship and strong relationships are woven into our work every day!

Royal Alexandra Hospital Foundation provides a way for thousands of individuals and organizations to support the Royal Alexandra Hospital and its number one priority: building better health care for the people of Alberta. They fund advanced education, cutting-edge research, next-generation technologies, and facility enhancements. They also support a growing number of specialized centers of health care excellence located at the Royal Alexandra Hospital campus, including the Lois Hole Hospital for Women, the CK Hui Heart Centre, the Orthopedic Surgery Centre, and the Eye Institute of Alberta.

Commitment to Diversity, Equity, and Inclusion:

Royal Alexandra Hospital Foundation is committed to creating a diverse environment and is proud to be an equal-opportunity employer. Should you need any support during the application or interview process, please do not hesitate to reach out to our HR Partners at elevatedhr.com.

Think you’d be a good fit?

Please apply online with your cover letter and resume in one document. While we thank all candidates who apply, we will only be reaching out to candidates who meet what we are looking for!

Job Type: Full-time

Benefits:

• Dental care
• Extended health care

Schedule:

• Weekend availability

Work Location: One location