Royal LePage Realty Hiring for Administrative Assistant Job at North York Full Time

Busy Real Estate Team is seeking a Administrative Assistant.

General Duties:

• Generate and Reply to Emails
• Making and taking Phone calls
• Record keeping and filing/updating Drop Box, Google Calendar etc.
• Support of other Team members (licensed and unlicensed) as needed
• Database management (Ixact or other CRM based system)

Listings: Coordinate the Listing Process

• Client presentation preparation / research
• Property CMA’s (Comparative Market Analysis)
• TREB paperwork preparation – listing data / description
• Feature Sheets, Websites, Social Media– written preparation
• Write ads
• “Showing” feedback

• – follow-up with Agents
• – compile written feedback for Clients

• Host occasional weekend Public Open Houses, Buyer Revisits
• Client Survey & Moving Tips Brochures Delivered

Buyers:

• Create CMAs
• Make showing/inspection appointments for Team member(s)
• Occasional buyer showings, and property inspections
• Set-up buyer searches and maintain prospect matches
• Prepare offers in Web Forms & DocuSign
• Client survey delivered upon successful sale

Deals:

• Trade records – ensure all necessary documents are in place and have reminder in place for necessary missing paperwork or requirements
• Update database for future mailing and contact of client

Database:

• Maintain database with tech support person – ensure integrity of data
• Ensure tracking data within database continues to support teams needs
• Provide necessary reports for mailings, events etc.

Gift Tracking Program:

• Manage gift “thank-you” program
• Maintain database of gifts; type of gift, cost, date provided

Referral Tracking Program:

• Track all in-coming referrals
• Provide initial thank you card and gift – track type of gift and amount
• Provide final thank you card and gift for successful close to transaction
• Ensure database tracks the following: Who referred, when, type, person’s name, # of referrals to date & gift(s) provided

Client Events:

• Play coordinator/support role for client events
• Ensure database is up to date and directed to proper clients
• Help manage the event, providing budget and plan for each event

Farm Area:

• Track database of sales for respective Farm areas
• Help coordinate monthly newsletter and reporting
• Coordinate other mailings to farm area as needed

Other Activities:

• Client revisits
• Home inspections
• Showings on weekends
• Open houses

Job Types: Full-time, Permanent

Salary: $75,000.00-$85,000.00 per year

Additional pay:

• Bonus pay

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 2 years (required)
• Real Estate Admin: 1 year (preferred)