Ryerson University Hiring For Graduate Program Administrator at Toronto, ON Full Time

About Ryerson

At the intersection of mind and action, Ryerson is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

Ryerson University welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

In August 2021, the university announced that it would begin a renaming process to address the legacy of Egerton Ryerson for a more inclusive future. Let’s write the next chapter together. To learn more about our work environment, colleagues, leaders, students and innovative educational environment

Faculty of Engineering and Architectural Science

At the Faculty of Engineering and Architectural Science (FEAS) at Ryerson University, we immerse ourselves in the economic, social and technological communities we serve. As they evolve, we shift to meet their needs, leveraging our strengths and generating novel solutions. It is our mission to be a leader in Canada, where highly skilled, adaptable students and researchers develop as people and professionals, and work together for one purpose: to improve quality of life around the world.

FEAS has close to 5,000 undergraduate students enrolled in nine programs; over 1000 graduate students in ten master’s and seven doctoral programs; and over 150 faculty members. In 2017, FEAS achieved top 10 recognition in Maclean’s among undergraduate and graduate engineering schools in Canada and in US News & World Report for research productivity and impact.

Masters of Project Management in Built Environment (MPMBE) and Masters of Engineering Innovation and Entrepreneurship (MEIE)

We are thrilled to announce that we are hiring a Graduate Program Administrator (GPA) for the forthcoming Masters of Project Management in Built Environment (MPMBE) and the Masters of Engineering Innovation and Entrepreneurship (MEIE), a faculty wide interdisciplinary program placed under the FEAS Dean’s office. The Project Management in the Built Environment (PMBE) program is in its final stages of approvals, and we expect to launch it in Fall 2022 (admissions this winter, pending Government authorization). This new program will help AEC professionals build their project management skills with an eye to achieving sustainability, leverage digitization and emerging technologies, and deliver fantastic projects. The program will also nurture strong connections with industry and will build capacity related to innovative construction, fabrication and virtual construction technologies and sustainable building practices, as well as synergistic ties with existing graduate programs in FEAS. It will offer the following degrees: MASc for research / thesis focus and MPM for the course option degree.
On the other hand, the MEIE program is a 16-month, four-semester program designed for engineering students, science students and industry professionals interested in advancing their own technology-based-start-ups or leading innovation within an existing organization. The MEIE program offers a course focused MEIE degree, and it has strong connections with the Centre for Engineering Innovation and Entrepreneurship (CEIE) and the Innovation Boost Zone (IBZ). The MEIE program is designed to deliver learning through practices of actionable theory, which focus on the process, as well as the outcome. Following the “Lean Startup” methodology, the MEIE program fosters students’ ability to think creatively in quest to develop innovative products and services. To know more about what kind of problems our aspiring students are trying to tackle, please check our website https://www.ryerson.ca/master-engineering-innovation-entrepreneurship/students/

Even though it will be physically located in the office within the Department of Architectural Science, it is expected that this position will dedicate equal amounts of time to both programs. While administrative reporting will be to the Administration Manager in the Department of Architectural Science, this position works closely with and takes directions from Associate Chair Graduate Program (for MPMBE) and Graduate Program Director (for MEIE), with a dotted line to the Senior Manager, Graduate Engagement and Operations in the FEAS Graduate Studies Office.

The Opportunity

We are currently seeking a Graduate Program Administrator to provide administrative support services to the future Masters of Project Management in Built Environment (MPMBE), and Masters of Engineering Innovation and Entrepreneurship (MEIE). You will manage the day-to-day activities for the two graduate programs, including maintaining data and preparing statistical reports; monitoring students’ progress and evaluating graduation eligibility; coordinating the admissions process; coordinating student awards; coordinating thesis and dissertation defenses; processing stipend funding and monitoring program budgets. You will also put your creative skills to work by contributing to communications and promotion of the two programs, including maintenance of website information.

Qualifications

• Successful completion of a post-secondary degree and a minimum of 4 years of progressive university academic administrative experience dealing directly with faculty and students in a program. Experience, providing financial analysis, working with database management software and familiarity with Student Information Systems, developing promotional materials such as newsletters, posters, websites, and social media presence.

• An equivalent combination of education and experience may be considered.

• Sound knowledge of Ryerson graduate admission processes and familiarity with agencies such as NSERC, CIHR and OGS, as well as regional agencies that support entrepreneurship and startups

• Experience with graphic design and photography is considered an asset.

• Demonstrated analytical experience is required to maintain data and prepare statistical reports; monitor students progress and evaluate graduation eligibility; coordinate theses defenses; and coordinate the activities between the Graduate Admissions Office and graduate admissions committees and faculty.

• A demonstrated commitment to client services, specifically students, staff, faculty, and external contacts and an ability to liaise with external stakeholders including employer partners, internship and practicum sites, etc.

• Demonstrated event coordination experience is required to organize the schedules and logistical needs for all internal events, including open houses, graduate interview day, awards ceremonies, etc.

• Excellent communication and interpersonal skills, diplomacy, sensitivity and demonstrated professionalism are required to facilitate resolution to issues and effectively assist a diverse student population.

• Budgetary skills are required to coordinate GA and RA contracts, as well as stipend funding, monitor program budgets, conduct budgetary analysis, produce financial and statistical reports and resolve discrepancies in program budget accounts.

• Excellent office administrative skills, strong time management skills and attention to detail are required.

• Good judgment, decision-making, organizational and analytical skills and a commitment to maintain confidentiality are required to solve unforeseen daily operational problems.

• A very strong ability to work independently is required to manage the complex requirements of more than one program, prioritize and manage a significant workload, and to work in a team-based environment.

• Demonstrated computer proficiency with Microsoft Office, database management, CQ and Google apps is essential to effectively handle the day-to-day office operations. Experience with Ryerson systems including Oracle Financial systems, RAMSS, TAI, eAppoint, and Content 7 are strong assets.

Additional Information

We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications and also reach out to Tracey King, Indigenous Human Resources Lead for support during the selection process.

As part of the selection process, candidates may be required to complete an occupational assessment.
Applications will only be accepted online through Ryerson’s careersite.

Ryerson University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.

We will provide an accessible experience for applicants, students, employees, and members of the Ryerson community.We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact [email protected]. All information received in relation to accommodation will be kept confidential.

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Important Notice Re: Job Postings during COVID-19

Following the advice of government and health authorities to slow the spread of COVID-19, all employees have been equipped to work from home until further notice. New employees will also work from home with the exception of those who have been deemed ‘essential’ and are required to be on campus. All recruiting activities including interviews and onboarding are being conducted virtually.

To protect the health and safety of community members on campus and to comply with the recommendations from public health authorities and requirements of the provincial government, Ryerson, like other post-secondary institutions in Ontario, will require employees to be fully vaccinated against COVID-19 and submit proof of vaccination.