SAARA CS Ltd Looking for Project Administrator at Auckland, Auckland, New Zealand Full Time

Role purpose

The Project Administrator operates at the direction of the Projects Division Lead or their delegated Client Service Manager (CSM) and is tasked to enhance SAARA’s service capacity in the area of project support services.

Key Accountabilities

This position exists to support SAARA client specific project work, in the form of tasks, assignments and projects undertaken within the team environment, or when delegated, taking the lead on a specific piece of client project work.

Salary range 57k – 65k dependent on experience and skill

Responsibilities

1.     Client Specific, project administration tasks – under the guidance of the CSM, including:

o  Meetings – Meeting preparations, (agendas, meeting invites, bookings, notifications), online and/or in person at client’s premises NZ wide and/or at SAARA specified workplace. Meeting/post meeting tasks, (recording, production and distribution of minutes and action points to relevant stakeholders.

o  Record keeping – Receiving, collecting, collating, filing, distributing notes, memos, records, correspondence, and documents.

o  Communications – correspondence, liaison by phone, email, Microsoft Teams (or similar), and/or in person with stakeholders and relevant entities.

o  Data input – Receive, collate, and provide data input as required.

o  Documentation development – Support the project team with document development, including but not limited to, reports, proposals, financial records, agendas, and minutes.

o  Processing – Contractor and client documents.

o  Research – Subject matter research to support project requirements.

o  Proofreading and formatting – Proofreading documents, providing feedback and formatting for improvement.

o  Logistics – Co-ordination of logistics.

2.     Inter-divisional support – With direction from the relevant SAARA CSM, provide work assistance to either the Education division and/or the Security division to help accomplish various necessary tasks related to those divisions as required.

3.     CEO/MD/SLT support – Provide administrative assistance to SAARA C Suite and Senior Leadership Team.

4.     Business operations support – Support wider SAARA business operations as required, including:

o  Marketing – Support Web page updates, articles, and contributions.

o  Logistics – Support the organisation of staff functions, travel, and purchasing.

o  Operations – Contribute towards strategic planning, operational efficiencies, and business growth.

o  SAARA policy and procedure development – Assist with SAARA’s continual improvement of policies, procedures, and SOP’s.

o  Peer reviews – Assist with the peer review of documents to enhance SAARA’s quality assurance measures.

Position Attributes

The successful candidate…

Must have:

o  High standards of personal values especially honesty and accountability.

o  An established business acumen and a SAARA compatible, professional etiquette.

o  A team compatible aptitude and attitude.

o  Very good communication skills, in both verbal and written English.

o  Intermediate level computer skills, especially with Microsoft Word and Excel.

o  The ability to gain a ‘Certificate of Approval’ under the Private Security Personnel and Investigators Act 2010.

o  A teachable attitude and learning agility.

o  Problem solving aptitude.

o  Initiative, and be proactive.

Desired:

o  Business administration qualifications.

o  Microsoft VISIO experience and competence across the Microsoft Office suite.

o  Experience ‘proof reading’ professional reports.

Who are we?

SAARA works alongside business to provide solutions…matching results with requirements. We specialize in Security, Education and sector wide Projects that require Extra or Particular Management Support. Years of building enduring business relationships has taught us that during times of growth…or when breaking the ground of a new venture, even very successful organizations, can exhaust the precious resources of people and time needed to land a solid and future proofed solution.

SAARA exists to ‘find a way’ and bridge that gap between the plan and the product. Our success is measured in genuine trust-built partnerships being established as we work with business to provide a solution to be proud of.

Our emphasis on ‘team’ means we prioritize our staff…understanding that looking after our people results in them looking after our clients. SAARA’s intentionally crafted culture formed around Authenticity Adaptability Excellence and Respect, underscores the attitude behind every interaction with each one of our customers. 

At SAARA ‘Projects Division’:

o  We deliver Projects as an extension of our client services to ensure those projects are delivered in line with customer expectations.

o  We map, measure, manage and advise the operational and logistical space between the plan and the product.

o  We excel in strategic planning, practical problem solving, and experience-led forward thinking; providing our clients with timely, cost efficient, and future proof solutions.

We approach every new challenge, as an opportunity to work alongside our clients…making their success our mission.

What we can offer

• Flexible work environment (remote and office)
• A great team to work with
• Support and emphasis on professional development
• Opportunity to grow with the business