Sanitarium Looking for Flu Vaccination Coordinator at Wellington, Wellington Region, New Zealand Full Time

• 6 month fixed term contract supporting our national flu vaccination program
• Based in Wellington
• Great company culture and friendly team

6 month fixed term contract, starting early Feb 2024

An exciting opportunity has become available for a Flu Vaccination Coordinator to join the team at Vitality Works. We’re a collective of passionate people delivering real health outcomes. From SME’s to Blue-Chip companies, across a wide variety of industries and workforce demographics, we reduce staff injuries, increase productivity, maximise participation and engagement, drive wellbeing outcomes and support healthy cultures.

The Role

Based in Wellington, as the Flu Vaccination Coordinator, you will play a pivotal role in ensuring the smooth running of the vaccination season.

You will be the main contact for clients, vaccinators and first aiders during the season – assist them with their vaccination schedule and or voucher programme – and ensuring all vaccinators & first aiders have the resources required to deliver vaccinations.

Key Responsibilities

• Liaise with clients to confirm details of their onsite vaccination service and/or voucher programme.
• Schedule onsite clinics using our Vitality Experience booking platform.
• Monitor employee uptake and assist with promotion of clinics as required.
• Storage, distribution & Cold Chain management of vaccines, including packing vaccine before morning clinics.
• Review & approval of timesheets/invoices relating to vaccinators and first aiders.
• Assist with client invoicing and other data entry as required by the team lead.
• Management & ordering of equipment, consumables, printing & vaccines.
• Manage enquiries in the flu vaccination inbox and assist with troubleshooting.
• Manage & coordinate the voucher and reimbursement processes (pharmacies & medical centres).
• Establish and maintain key strategic internal and external stakeholder relationships resolving conflicts and managing sensitivities.
• Lead and exemplify a healthy and safe working environment, modelling and promoting ethical behaviour and practices.
• Ensure consistent processes and procedures that are responsive to both customer requirements and government changes across all areas of the programme.
• Ensure services are adequately resourced and responsive to the needs of clients.

About You

• At least 2+ years experience in a health admin or coordination role
• Is able to start as early as 7am if required to
• Strong verbal and written communication skills
• Strong computer literate skills
• Well planned and organised
• Has an ability to work unsupervised and manage own workload
• A strong focus on customer service
• Able to start in the role in early Feb 2024