Santa Monica-Malibu Unified School District Hiring for Library Assistant at Santa Monica, CA Full Time

6/19/2022 11:59 PM Pacific

The Library Assistant position is for individuals who:

• Are able to provide comprehensive library services to students and staff.
• Are versed in standard library practices, procedures and equipment.
• Can work independently and with accuracy under the pressure of frequent interruptions.
• Are able to interact with students and co-workers with tact, patience and courtesy.

BASIC FUNCTION:
Under the direction of a Certified Librarian, perform a variety of paraprofessional and specialized clerical duties related to the operation of the Library/Media Center; provide library service to students and instructional personnel; supervise clerks, aides, student helpers and volunteers.

MINIMUM QUALIFICATIONS:
EDUCATION:
Two (2) years college-level coursework.

EXPERIENCE:
One (1) year of paraprofessional or responsible clerical experience in a library or media center.

EQUIVALENCY:
Experience may substitute for education on a year-for-year basis. A Bachelor’s degree may substitute for the experience requirement.

JOB DUTIES:

• Perform on-line circulation and related procedures; check materials in and out of the Library/Media Center; inspect materials for damage and wear; bill and receipt overdue, lost and/or damaged materials; mail overdue, lost and damage notices; collect and account for monies due; maintain records of payments; compile and maintain circulation statistics; prepare circulation related reports as required; assure materials’ security system is functioning.
• Provide assistance and support to students, instructional personnel and other staff in locating materials and information by using, demonstrating the use of, and assisting in the instruction of the use of print and non-print media, such as reference sources and serials, computers, on-line catalogs, and CD-ROM databases.
• Respond to inquiries and complaints and explain Library policies and procedures, rules and regulations.
• Assist with student supervision by collecting student hall passes and by observing student behavior; advise students of acceptable behavior and refer behavior problems to the Librarian or other appropriate personnel.
• Operate and maintain photocopiers, microfiche reader/printer, computers, fax, TV, VCR and other equipment by making minor adjustments and replacing paper supplies, toner cartridges, bulbs, meter reading and counting, and depositing and crediting proper accounts for coin operated equipment.
• Shelve and supervise the shelving of library materials; assist in determining materials to be bound, mended or discarded, prepare materials for bindery and maintain bindery records; mend damaged materials; assure that materials are maintained in proper order.
• Prepare materials and equipment requisitions and purchase orders in accordance with District procedures and maintain Library budge records and related files.
• Maintain inventory control by assuring regular physical inventories of books, materials and equipment and by maintaining up-to-date inventory records; order and maintain library supplies, such as barcodes, toner cartridges and computer paper.
• Process new books, periodicals and other materials by checking invoices and purchase orders, bar coding, stamping and adding security stripping and labeling materials for location purposes.
• Perform bibliographic checking; maintain publishers catalogs, and other sources of bibliographic information; input bibliographic data into the on-line catalog; modify commercial cataloging under the direction of a Librarian.
• Assist in preparation of reports and type correspondence, notices and bulletins.
• Assist in maintaining an educational and motivational environment; design appropriate displays, bulletins and exhibits.
• Conduct orientation sessions, book talks, literary reviews and student club meetings as required.
• Perform related duties as assigned.

KNOWLEDGE OF:

• Contemporary standard library practices, procedures and equipment, including the Dewey Decimal classification system and basic reference sources.
• Current office practices and equipment, including business correspondence, filing systems, computer hardware and software applications.
• Correct English usage, grammar, punctuation, vocabulary and spelling.
• Principles of training and providing work direction for clerks, aides, volunteers and others.
• Basic arithmetic.
• Record-keeping techniques.
• Oral and written communication skills.
• Interpersonal skills using tact , patience and courtesy.

ABILITY TO:

• Perform a variety of paraprofessional and specialized clerical duties related to the operation of the library/Media Center.
• Provide library service to students and instructional personnel.
• Supervise student helper and volunteers.
• Exercise sound judgment to perform assigned duties.
• Work independently and accurately under the pressure of frequent interruptions.
• Operate a computer and other equipment as assigned.
• Establish and maintain cooperative and effective working relationships with others.
• Work independently with little direction
• Explain policies and procedures of the library.
• Assign and review work.

WORKING CONDITIONS:
ENVIRONMENT:
Library environment. Constant interruptions.

PHYSICAL ABILITIES:

• Hearing and speaking to exchange information.
• Seeing to read a variety of materials.
• Dexterity of hands and fingers to operate a computer keyboard.
• Lifting and carrying moderately heavy objects.
• Pushing and pulling book cards.
• Reaching overhead, above the shoulders and horizontally.
• Bending at the waist, kneeling or crouching.

THE APPLICATION PROCESS:
To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.

THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.

EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.

ACCOMMODATION FOR DISABLED:
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.

ESTABLISHMENT OF ELIGIBILITY LIST:
This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.

ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.

HOW YOU WILL HEAR FROM US:
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.

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IMPORTANT INFORMATION FOR

JOB APPLICANTS

ACCOMODATION FOR DISABLED: If you have a disability that may require an accommodation in any of these selection procedures, please notify the Personnel Commission in writing and attach your request to the completed application packet.

PREFERENCE POINTS: Seniority credit, based on length of service, is added to the final passing score of permanent employees. Veteran’s credits are added for entry level examinations as follows: 5 points for non-disabled veterans; 10 points for disabled veterans. “Veteran” is defined as serving at least 30 days active duty during war or qualifying armed conflict. A DD-214 must be presented on or before date of the examination.

ELIGIBILITY LIST: Candidates who pass the examination will be placed in rank order on the eligibility list. Final selection will be made from the top three available ranks only. When a promotional and open eligibility list is established, the promotional list will be used first. Eligibility lists are usually established for one calendar year.

CONDITIONS OF EMPLOYMENT: All potential employees must provide evidence of their identity and authorization to work in the United States before they will be hired. State law requires employees to provide proof that they have had a recent negative tuberculosis test result. All new employees are fingerprinted and conviction records, if any, are checked.

SALARIES, MERIT INCREASES & ADVANCED STEP PLACEMENT: Salaries generally begin on the first step of the appropriate salary range. Permanent employees receive an increase after six months of continuous satisfactory service and equal raises based on merit at subsequent one year intervals for a total of five increases. Relevant experience and/or education in excess of entry requirements may permit employment at other than the first step. If employed at a higher step, salary increases are granted annually until reaching the end of the salary range.

BENEFITS: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per bargaining unit contract or Personnel Commission Merit Rules. The District offers a comprehensive package of insurance benefits to full-time employees and their families, which includes major medical and dental. (Permanent employees who work less than full-time, but a minimum of four (4) hours will contribute an amount proportionate to the number of assigned hours for major medical and dental.) Employees belong to the Public Employees’ Retirement System to which the District makes contributions approximately equal to those deducted from the employee’s pay.

Assuring Equal Opportunities through the Merit System since 1938.

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT

PERSONNEL COMMISSION

1651 SIXTEENTH STREET

SANTA MONICA, CALIFORNIA 90404

The Santa Monica-Malibu Unified School District does not discriminate based on actual or perceived sex, age, ancestry, color, ethnic group identification, gender, mental and/or physical disability, national origin, race, religion, sexual orientation, and a person’s association with a person or group with one or more of these actual or perceived characteristics.

(Revised April 2008)