Schneider Electric Hiring For Executive Assistant at Mississauga, ON Full Time

• Maintain a regularly changing calendar, including scheduling meetings, appointments, speaking engagements, and extensive travel arrangements (both domestic and international). Exercise discretion in committing time and evaluating needs.
• Coordinate and schedule meetings internationally and across multiple time zones ensuring you protect the personal time of the executives you support.
• Coordinate work with other EA’s as needed and play a key role in the coordination of efforts within the direct teams of the executives you support.
• Assist the executives to onboard new hires in their direct teams.
• Assist the executives in the development and coordination of presentations for internal and external audiences and prepare for speaking events.
• Determine priority of matters of attention for the executives and redirect matters to other team members as appropriate.
• Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up so that deadlines are not missed.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Schedule meetings including off-site events, team meetings, seminars, training, and event coordination as required.

• Transcribe source material, prepare documents, reports, tables, and charts.
• Prepare, reconcile, and submit expense reports for executives.
• Approve expenses and travel request for the executives’ direct team in accordance with company policies and guidelines.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments as needed.

• Post Grade Degree/Diploma in business communications, administration, organizational strategies or related discipline
• Minimum of 5 years prior experience as an executive assistant supporting a senior executive or team
• Experience in supporting an executive in an international role
• Proficient in creating power point presentations, spreadsheets, special reports, and agenda material
• Strong verbal communication skills
• Exceptional writing, editing, and proofreading skills
• Proactive attitude with excellent attention to detail
• Excellent organization and time-management skills

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