Scripps Health Hiring for Department Assistant – Birth Records at La Jolla, CA Full Time

Scripps Health Administrative Services supports our five hospitals and 19 outpatient facilities, which treat half a million patients annually through 2,600 affiliated physicians.

At Scripps Health, you will experience the pride, support, and respect of an organization that has been repeatedly recognized as one of the nation’s Top 100 Places to Work.

You’ll be surrounded by people committed to making a difference in the lives of their patients and their teammates. So if you’re open to change, go ahead and unlock your potential.

Join a connected Maternal Child Health team at Scripps Memorial Hospital La Jolla as a Department Assistant – Birth Records. In this role, your primary responsibilities will be reviewing birth certificate worksheets for completion and accuracy, entering birth certificate information into the California electronic records system, updating Epic records with newborn information, and amending birth documents and filing them with the state.

General Department Assistant duties may include the following:

Providing administrative support to ensure smooth operations.

Performing clerical, administrative and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception.

Some knowledge of the unit’s operations, organization and procedures.

Maintaining office files and records in accordance with internal procedures.

Receiving and referring visitors and telephone callers.

Responding to routine requests for information and referring more complex requests to appropriate staff members.

Opening and distributing mail.

Responding with form letters to routine requests.

Drafting and typing routine letters and memoranda from specific instructions.

Assembling relevant data and compiling information as directed.

Producing a variety of correspondence and reports.

Maintaining appointment calendars.

This is a benefitted Part Time, Varied Shift position with eight hour shifts (3 per week – days may vary and will include working every other weekend and occasional holidays), located at Scripps Memorial Hospital La Jolla. This position requires schedule flexibility as hours and days will vary.

Required Qualifications:
Able to communicate effectively, both verbally and in writing.

Basic computer skills, including MS Office.

Adaptable and able to handle large volumes of work.

Preferred Qualifications:
Ability to multi-task.

Work experience in a fast-paced environment.

Scripps Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability.