Service Experts Hiring for Administrative Support – 29202-6131 at Tulsa, Oklahoma Full Time

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Position Title: Administrative Support

Reports To: General Manager or Office Manager

Status: Full-time, Regular position

Category: Admin

Location Name: Jack Nelson Service Experts

Location Address: 1115 N 105th E Ave, Tulsa, OK 74116

Join the team of experts and realize your true potential!

Why You Should Join the Service Experts Team?

Our team consists of the very best; we believe in doing what is right
for our customers and our employees. We provide our employees with the
training, support and an opportunity for unlimited professional growth.
Join us and become an EXPERT!

Position Summary:

Provides general administrative and clerical support to the location
following standardized processes and procedures. Utilizes various
computerized systems and software to perform tasks. Variation in tasks
is contingent on the size and staffing level of the location. Work is
performed under general supervision with latitude for limited decision
making.

What Do We Offer You as a Service Experts Employee?

Service Experts offers a comprehensive benefits package designed to
support employees and their families in managing their health and
wellness needs. Following is a summary of the many benefits that could
be available to you as a Service Experts valued employee.

• Competitive Pay, including incentive opportunities for many
  positions
• Paid Time Off and Company Holiday Pay
• Medical /Dental /Vision Insurance programs
• 401(k) Retirement Savings Plan with company matching contributions

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– Life Insurance, for you and options you can elect for your family
– Short-term and Long-term disability insurance options, that protects
you and your family if you are unable to work
– Supplemental benefit programs such as: Legal advice, pet insurance,
health advocacy programs
– World Class Training opportunities through our Experts University
– Career Development opportunities

Service Experts Heating & Air Conditioningis an equal opportunity
employer and all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, national
origin, disability status, protected veteran status, or any other
characteristic protected by law.

Responsibilities

Answers telephone and assists call or routes call to appropriate person.
Sorts and opens mails, orders office supplies, and maintains files.

Disburses cash from Petty Cash Fund, collects receipts and other
required documentation for use of petty cash, reconciles cash
expenditures to balance fund monthly, and submits required documentation
to Accounts Payable for replenishment of fund.

Removes payments and documents from Lock Bock, enters required
information in cash log, completes deposit slip and deposits funds in
bank, and faxes/emails deposit information and receipt to designated
person.

As requested or from approved list, enters required information into
designated system in order to create Purchase Orders. Obtains management
approval of purchase order and routes/retains purchasing documentation
in accordance with standardized procedures.

Maintains spreadsheet record of usage of consigned inventory; creates
purchase orders in designated system as inventory is used; reconciles
available consigned inventory to usage spreadsheet, and reconciles
invoices to purchase orders for consigned inventory.

Processes extended warranty claims in accordance with established
procedures and processes to include reviewing individual product
warranty information in order to complete appropriate vendor’s warranty
documents. Completes Returned Goods Authorization forms and log and
tracks payments/credits from vendor.

Reviews timesheets for comple eness, correctness, and required approvals
prior to faxing to appropriate corporate personnel for entry into
time-keeping system. Calculates piece rate payments due in accordance
with piece-rate program and gathers data relating to spiffs payments due
in order to complete spreadsheet for routing for entry by corporate
personnel.

Responsible for timely and accurate completion of billing activities and
related reports. Ensures that all billing inquiries are researched and
resolved quickly using approved training techniques.

Responsible for timely and accurate completion of accounts receivable
activities including, but not limited to, printing invoices and mailing
to customers, calling on accounts with balance owed, collecting
cash/check/credit card payments and deposits made timely, and related
reports.

Responsible for membership activities including filing agreements,
calling on customers to schedule visits, generating monthly reports, and
handling the Ad Builder website.