Business Equipment and Computer Applications
MS Excel
MS Word
MS Office
Area of Specialization
Reports and records
Invoices
Correspondence
Specific Skills
Type and proofread correspondence, forms and other documents
Schedule and confirm appointments
Greet people and direct them to contacts or service areas
Determine and establish office procedures and routines
Carry out administrative activities of establishment
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
Oversee and co-ordinate office administrative procedures
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Review, evaluate and implement new administrative procedures
Order office supplies and maintain inventory
Record and prepare minutes of meetings, seminars and conferences
Establish work priorities and ensure procedures are followed and deadlines are met
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assist in the preparation of operating budget and maintain inventory and budgetary controls
Assemble data and prepare periodic and special reports, manuals and correspondence
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Set up and maintain manual and computerized information filing systems
Work Conditions and Physical Capabilities
Fast-paced environment
Work under pressure
Repetitive tasks
Attention to detail
Tight deadlines
Personal Suitability
Reliability
Organized
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