Singapore Buddhist Welfare Services Hiring For Admin Assistant at Sengkang , Singapore Full Time

Main Duties & Responsibilities

·        Manage the reception counter and conduct SafeEntry and checking in of clients

·        Manage the operational processes of admission and attendance at the SCC.  

·        Arrange the appointments for clients – initial assessment, day care centre and community rehabilitation sessions  

·        Inform therapists, nurse and Manager on scheduled visits of referrals

·        Prepare client files  

·        Perform financial counselling

·        Mark attendance for the services

·        Arrange transport to and from the centre, as required  

·        Prepare reports, as required, for submission

·        Proper filing of documents  

·        Generate monthly invoices for day care and sessional invoices for community rehabilitation services  

·        Manage daily and monthly collection of services  

·        Liaise with caterer on meals  

·        Manage the SCC email box  

·        Attend to telephone enquiries promptly

·        Assist the Executive/Manager to manage external vendors  

·        Stock management of PPE and stationery  

·        Ordering of stationery, uniforms, rations and PPE, etc  

·        Monitor delivery of goods and services

·        Verify monthly invoices by vendors

·        Perform data entry for claiming subvention  

·        Perform the role of Fire Warden for SCC when appointed  

·        Liaise with caterer on meals  

·        Supervise the cleaning vendor  

·        Liaise with Facilities Management department on maintenance and repairs  

·        Any other duties as assigned by the Executive/Manager

Qualification Requirements

· Minimum GCE “O” level with passes in English and Mathematics

· At least 3 years of related experience in a similar role in the social or health sector preferred

· Good proficiency in MS Office Word, Excel, and Outlook, and able to adapt and use software applications.

· Bilingual and knowledge of other spoken language will be an advantage

· Good oral and written English

· Able to prioritize, problem-solve and is meticulous in follow through

· Strong disposition to serve, in particular in caring for the elderly

· Independent and a good team worker