Smart Living Properties Looking for Project Administrator at Ottawa, ON Full Time

Job Description – Project Administrator

About the Company

Since 2005, Smart Living has guided thousands of young individuals each year to fully furnished all-inclusive rental properties that Smart Living builds and manages across Ottawa.

Smart Living is all about a lifestyle of vibrancy and convenience for students, millennials, and young professionals. This means being close to the neighborhood they want to live in so that all options are open at a moment’s notice. Whether that means getting to their job or a class quickly and stress-free, or a last-minute get-together with friends, their life will be open to opportunity and spontaneity. All of Smart Living properties apartments and houses are professionally designed, furnished, and outfitted with smart home technology to make the perfect home base.

Job Summary

Reporting to the Construction Director, the Project Administrator provides day-to day administrative support to the Construction Department.

Job Responsibilities:

• Assists with the project setup and enters relevant information into database.
• Maintains project documentation including but not limited to project plans, bid packages, contracts, technical and financial close-outs.
• Monitors project progress and timelines and prepares status reports accordingly.
• Arranges and manages project meetings, including taking meeting minutes.
• Compiles and submits RFIs.
• Works with relevant stakeholders to collect vendor qualification documents and sets them up on internal systems.
• Executes purchase orders, collects invoices, and reconciles for accuracy.
• Follows-up with vendors where required, ensuring receipt of documentation and invoices.
• Prepares project reports including project progress, KPI’s, costs, etc.
• Executes project close- out requirements, gathers and files project documentation.
• Assists in ensuring departmental compliance with timeliness, reporting, budgets, etc.
• Provides accurate Word and Excel support by composing and/or editing a variety of documents and spreadsheets.
• Assists in the collection of new hire paperwork.
• Other duties as assigned.

Qualifications:

• Minimum 2-3 years administrative experience in construction or a related industry.
• Postsecondary diploma or certificate in an Office Administration program or related discipline.
• Professional and service-oriented approach internally and externally.
• Strong multitasking, organizational and prioritization skills.
• Effective written, verbal and interpersonal communication.
• Strong attention to detail and problem-solving abilities.
• Ability to take direction from multiple people and adapt approach to various work styles.
• Intermediate skills using Microsoft Office Suit.

Experience:

• construction industry: 1+ years (preferred)
• project administration: 2 years (preferred)

Smart Living Properties is an equal opportunity employer committed to fostering an inclusive and accessible environment. Should you require accommodation or support in any aspect of our recruitment and selection process, please let us know in advance

Job Type: Full-time, Permanent

Salary: $45,000.00-$55,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

COVID-19 considerations:

masks, sanitization, rapid testing, screening, cleaning, etc.

Education:

• Secondary School (preferred)

Job Types: Full-time, Permanent

Salary: $45,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Flexible language requirement:

Schedule:

Ability to commute/relocate:

• Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Project management: 1 year (preferred)

Application deadline: 2022-09-02
Expected start date: 2022-09-12