SnappyHires Hiring for Administrative Assistant Job at Santa Monica, CA Full Time

Job Title: Administrative Assistant – III

Job Duration: Long Term Contract (Potential to go FT if there is strong performance and approved headcount)

Job Location: Santa Monica, CA –

Job Description:

In addition to Senior Administrative Assistant responsibilities, prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.

RESPONSIBILITIES (included but not limited to):
Arranges for needed resources in order to meet timelines. Uses advanced level software programs such as Excel, ChemDraw, Filemaker Pro, Access and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.
Under managers direction, creates draft reports, documents, presentations and templates using raw data.
May gather data using internet searches.
Understands the goals and objectives of the entire department and contributes to the attainment of those G&O’s.
Keeps the bigger picture in mind and influences workflows accordingly. Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities.
Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and research variances.
May coordinate group lease cars requirements and activities (at International Locations).
May assist with facilities space planning or office set-up.
May screen and prioritize managers mail and email.
Assists in the orientation of new administrative assistants and other staff.
Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.

Job Types: Full-time, Contract

Pay: $55.00 – $60.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Santa Monica, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 2 years (Preferred)

Work Location: One location