Sophos IT Services Hiring for Office Administrative Support (entry level) Job at Remote Full Time

About Us
Sophos is a global professional services company providing best in class solutions in the area of multi-vigilance (Pharmacovigilance, Drug/Device/Vaccine Vigilance, Cosmetics).
As drug safety is continuously evolving, we bring a business-centric, problem solving focus to ensure regulatory compliance. We help the organizations to manage drug safety application more accurately and confidently.
We offer business process re-engineering, configuration, data migration, validation, integration, report development, training, go-live and post implementation support.

About the Job
We are looking for a responsible Remote Office Administrative Support (entry level) in our great firm to perform a variety of Office administrative and clerical tasks. Sophos IT Services is looking for a highly motivated, detail oriented and focused professional for our entry level position as an Administrative Assistant. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant is a plus
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Why Sophos
Sophos is focused to tailor solutions specifically to meet a client’s needs. Based on the latest digital technology and years of experience working with drug safety rules and regulations, our team can help you to identify gaps in your drug safety and pharmacovigilance processes and help you to implement strategies to resolve them.

Job Type: Full-time

Pay: $19.00 – $35.00 per hour