Southwest Gas Hiring for Management Assistant Job at Tucson, AZ Full Time

The Management Assistant performs a variety of office and administrative support functions for a department or area while maintaining confidentiality, as applicable, and other duties, as assigned. This classification reports to a manager or above.

MINIMUM QUALIFICATIONS

This position requires a minimum of three years of administrative experience or an equivalent combination of related education, training and work experience.

This position requires knowledge of Company practices and procedure manuals; standard word processing, spreadsheet and other applications, as needed according to department; general filing and Company correspondence procedures; proper use of the English language to include spelling, grammar, vocabulary and punctuation; proofreading techniques; telephone etiquette; standard office equipment.

TYPICAL JOB FUNCTIONS

• Perform diverse administrative and general office duties, utilizing independent judgment
• Ensure confidentiality of all information, both written and verbal
• Act as office liaison for requests and/or inquiries
• Assist department/co-workers in achieving goals and commitments
• Coordinate and assist in problem solving involving the clerical and/or administrative office procedures function in accordance with supervisory instructions
• Assist in scheduling department staff coverage, appointments, itineraries and business functions utilizing software applications
• Compose sensitive and confidential correspondence and reports
• Proofread and edit all projects prior to release
• Collect information from department files for authorized inquiries and/or special staff reports
• Troubleshoot office equipment and schedule maintenance and repairs
• Set up and maintain confidential records
• Determine and use generally accepted methods to classify, retain and retrieve stored data as described in the Company Records Management Manual
• Open and distribute mail
• Order forms and supplies
• Prepare and process Company forms and records
• Maintain Company manuals, when required
• Coordinate travel arrangements
• Prioritize assignments and meet deadlines established by management
• Take dictation, when required
• Be responsible for petty cash, when required
• Assist in preparation and monitoring of the department budget, when required
• Perform various office and clerical functions
• Promote good public relations
• Perform other duties as assigned
• Regular and predictable attendance is a condition of employment and is an essential function of the job

SALARY DETAILS

$20.31 – $26.77