Spartan Controls Ltd Hiring for Receptionist/Office Administrator Job at Regina Full Time

Summary

We are recruiting for a full-time Receptionist/Office Administrator for our Regina Automation Centre.

Do you want to be part of an exceptional team, contribute your expertise and feel valued? You could work anywhere, but we want you to choose Spartan Controls – because your role will go beyond simply a job – we strive to offer Spartans a long-term career.

Spartan Controls has been recognized as one of Canada’s Best Managed companies since 2001. We offer competitive benefits, and our employee ownership model creates a unique culture of creativity, entrepreneurship, and success. Spartan Controls will equip you with the tools and training you need to be successful, encourage you to do your best, and empower you to do what it takes to create positive results.

The Receptionist/Office Administrator is the first point of contact for many of our customers and office visitors. You will play a key role in building relationships with our customers, and ensuring we continue to provide exceptional customer service. This role also supports an internal customer base and is foundational to the administrative operations of the office.

If you have a Customer First focus, strong communication and relationship building skills, and a proactive and positive attitude, you are our ideal candidate. If you have experience in the service or hospitality industry and are looking for a new challenge, this position could be a great fit.

Role and Responsibilities

• Operate the switchboard which includes answering, screening and forwarding the calls in a timely and accurate manner
• Process and acknowledge customer purchase orders and quote requests
• Greet incoming customers and guests in a professional manner, ensuring they have an appropriate contact and are signed in and out of the building
• Respond or appropriately forward email requests received to the reception inbox
• Coordinate incoming and outgoing mail and courier deliveries
• Administration duties: Maintaining manual and electronic filing, photocopying, processing invoices and completing monthly expense reports.
• Assist with maintenance, monitoring, and ordering of stationery and other office-related supplies
• Assist sales personnel with customer events, customer BBQ’s, etc.
• Organize catering for customer and company functions
• Assist Sales Coordinators with miscellaneous tasks, as required

Qualifications and Skills

• Minimum academic credentials: High School Diploma
• Post-secondary office/business education an asset
• Previous office-related experience an asset
• Previous reception experience is an asset
• Strong computer application skills (e.g., Microsoft Word, Excel, Outlook)
• Extensive and exceptional customer service practices
• Exceptional interpersonal and teamwork skills
• Good prioritizing, multi-tasking, and decision-making skills
• High degree of discretion and confidentiality
• Entrepreneurial work ethic