SPM Properties Inc Hiring for File Clerk Job at Walnut Creek, CA Full Time

File Clerk

Position Focus: Maintain company files/scanning process

Essential Job Duties:

• Add new material to file records, and create new labels and records as necessary.

Scan or read incoming materials to determine how and where they should be classified or filed. Scanning includes Leases, Payables, SDRs, vendor’s insurance, W9, correspondence, supplier receipt, receipts by vendors, payable batches, payment confirmations (bank receipts), statements for monthly mortgage payments, and owner distributions.

• Check and organize payable batches scanned by Finance staff and move them into their respective folders.
• Annually eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and legal requirements.
• Enter document identification codes into systems to determine the locations of documents to be retrieved.
• Find and retrieve information from files in response to requests from authorized users.
• Modify and improve filing systems
• Perform periodic inspections of materials or files to ensure correct placement, legibility, and proper condition.
• Sort or classify information according to property, chronological, alphabetical, or numerical order guidelines.
• Track materials removed from files to ensure that borrowed files are returned.
• Create new folders for properties and other correspondence

Minimum Qualifications:
Education: High school diploma required. Must have 1- 3 years of filing and office experience

Knowledge and skills:
Ability to multi-task and prioritize responsibilities
Self-starter and ability to work independently
Experience with Excel, Microsoft Office, and Word

Typical working conditions:
Office location and able to work part-time 8-10 hours per week
Position includes lifting storage boxes, standing, kneeling, and bending

Job Type: Part-time

Pay: From $19.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift

Ability to commute/relocate:

• Walnut Creek, CA 94596: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location