St Andrew’s Village Hiring for Administrative Supervisor Job at Indiana, PA Full Time

The Administrative Supervisor directs, coordinates and supervises clerical staff. This role is also responsible for the coordination and timely processing of weekly Accounts Payables. The position also supervises the general administrative functions for the community. The role is also responsible for maintaining independent living resident files and information.

Qualifications:

• Minimum of three to five years clerical/office experience required
• Knowledge of Microsoft Office and email applications required
• Must possess excellent written and oral communication skills and professionalism
• Demonstrated organizational skills with the ability to prioritize work assignments
• Typing skills of 55 to 60 WPM required
• Previous supervisory experience preferred
• Must relate well to employees, residents and visitors

Responsibilities Expectations:

• Responsible for or makes recommendations regarding the recruitment, interviewing, hiring, training, supervision and implementation corrective action for assigned clerical staff.
• At least annually, evaluates job performance of clerical staff.
• Prepare staffing schedules to insure adequate coverage at all times within the community.
• Plans, directs and coordinates routine office functions/inventory.
• Responsible for coordinating and implementing the office supply ordering system.
• Receives and verifies all invoices for accuracy.
• Prepares weekly payables for processing and submits to administrative office.
• Serves as liaison for vendors and employees who have questions about payables.
• Assists in the development and monitoring of General and Administrative budget.
• Maintains Independent Living resident files in compliance with organizational policy.
• Process new resident information and maintains appropriate databases.
• Collects resident fees as required.
• Coordinates resident refunds as outlined in the Residence and Care Agreement.
• Performs various clerical tasks (i.e., typing, answering telephone, distributing mail, faxing, filing) as necessary.
• Responsible for all aspects of telephone system maintenance.
• Coordinates the community Management Information Systems issues with the IT provider.
• Actively participates in the community Quality Assurance/Quality Improvement Program.
• Serves as back-up for Accounts Receivable and ancillary accounts.

Presbyterian Senior Living is a large not-for-profit organization comprised of a variety of locations, services and levels of care. Our organization is dedicated to our mission to provide compassionate, vibrant and supportive communities and services to promote wholeness of body, mind and spirit.