State of Connecticut, Department of Administrative Services Hiring for Payroll Clerk at Middletown Full Time

Payroll Clerk

Recruitment #220908-6157CL-001

Location Middletown, CT

Date Opened 10/14/2022 12:00:00 AM

Salary $52,585* – $68,764/year (*New employees start at the minimum)

Job Type Open to the Public

Close Date 10/21/2022 11:59:00 PM

Go Back Apply View Benefits (http://portal.ct.gov/DAS/smART/General-Employee-Benefits)

Introduction

Are you looking to grow your career in payroll administration? If so, read below and apply today!

The State of Connecticut (https://portal.ct.gov/) , Department of Emergency Services and Public Protection (DESPP) (https://portal.ct.gov/DESPP) , has an exciting opportunity for multiple Payroll Cler (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=6157CL&R1=undefined&R3=undefined) k positions with their Fiscal Services Unit (https://portal.ct.gov/DESPP/Division-of-Emergency-Service-and-Public-Protection/Fiscal-Services) in Middletown, CT.

ABOUT US

The Department of Emergency Services and Public Protection (DESPP) (https://portal.ct.gov/DESPP) is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology. We are recruiting for dedicated payroll clerks to prepare and maintain biweekly regular, overtime and supplemental payrolls for assigned group of employees and to perform payroll and benefit support activities in an agency of approximately 1600 employees, which includes both managerial employees and employees in many different bargaining units.

ROLE HIGHLIGHTS

We are seeking to fill multiple Payroll Clerk positions. This opportunity is full-time, 40 hours per week, Monday to Friday from 8:00 am to 4:30 pm. The positions are part of the Payroll Unit and based out of the DESPP Headquarters located at 1111 Country Club Road Middletown, CT 06457.

DESPP is a large 24/7 agency and eligible to use the job class of Payroll Clerk (Three-Shift Operations). The candidates hired into the Payroll Clerk position would be eligible for promotion by reclassification to a Payroll Clerk (Three-Shift Operations) at the agency’s discretion once they meet the minimum experience and training requirements for the Payroll Clerk (Three-Shift Operations) class.

In this role, the Payroll Clerk will perform payroll functions to include, but not limited to:

• Data entry of W-4’s, direct deposits, credit union and other deductions;

• Identifying issues in the Kronos system and working with supervisors and timekeepers to resolve issues;

• Calculating payouts and entering these payments into our tracking system;

• Produce and review Kronos and PeopleSoft audit reports, resolve issues prior to deadlines;

• Monitoring FMLA, WC, and Military attendance;

• Process prior pay period adjustments from Add/Change forms;

• Benefit enrollment, change status, maintenance of benefits coverage and troubleshooting employee benefit inquiries;

• Filing and other payroll related tasks as assigned.

  WHAT WE CAN OFFER YOU

We take part in a competitive benefits plan which includes:

• Generous paid time off (vacation, sick and personal);

• Excellent health and dental coverage (https://portal.ct.gov/DAS/smART/General-Employee-Benefits) ;

• Retirement plans (https://www.osc.ct.gov/rbsd/stateretire.htm) and more!

In addition, the State puts an emphasis on:

• Providing limitless opportunities;

• Hiring for diversity and fresh perspectives;

• Performing meaningful work;

• Encouraging a healthy work life balance!

  Check out the video below to learn more about how you can make an impaCT as a State of Connecticut employee!

  Selection Plan

  TO APPLY

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.

• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.

• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].

IMPORTANT INFORMATION AFTER YOU APPLY

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting’s closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire’s expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user’s spam.

• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Candidates selected for an interview must provide the following at the time of interview:

State Employees:

• Two (2) most recent performance evaluations;

• Cover letter;

• Completed CT-HR-13.

  Non-State Employees:

• Two (2) professional letters of reference from a current and/or previous supervisor;

• Completed CT-HR-13.

  Candidates who have been selected for employment with the Department of Emergency Services and Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here to complete the Criminal Convictions addendum. The CT-HR-13 can also be found on the DAS website http://portal.ct.gov/das by typing in “CT-HR-13” into the “Search Department of Administrative Services” search field. Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records.

  Should you have questions pertaining to this recruitment, please contact Benjamin Beaudry at [email protected] .

  PURPOSE OF JOB CLASS (NATURE OF WORK)

  In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and performing various payroll support activities.

  EXAMPLES OF DUTIES

  Prepares biweekly regular, overtime, and supplemental payrolls: reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); calculates gross wages; notes deductions on worksheets and deduction summary sheets; prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; prepares and totals various deduction worksheets, e.g. Credit Union, Medical and/or Insurance Providers, etc.; prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; verifies check register and printouts from Central Payroll against worksheets and records; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; calculates and processes retroactive payments, collective bargaining increases and annual increments; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; verifies provider checks issued by Office of State Comptroller against own records; verifies providers’ bills in same manner; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms; may calculate workers compensation and/or retirement payments; may calculate and monitor payroll deductions for court ordered wage executions (garnishments); may consult division or facility supervisors regarding employee time recorded; performs related duties as required.

  KNOWLEDGE, SKILL AND ABILITY

  Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.

  MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE

  Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

  MINIMUM QUALIFICATIONS – SPECIAL EXPERIENCE

  One (1) year of the General Experience must have involved payroll preparation.

  MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.2. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

  PREFERRED QUALIFICATIONS

• Experience using PeopleSoft systems for the following: Time and Attendance, Overtime Earnings, Processing Payroll, Benefit Administration, Preparing Reports;

• Experience working in Kronos;

• Experience compiling and analyzing payroll data and reviewing for accuracy and completeness;

• Experience researching and interpreting multiple collective bargaining union contract requirements and restrictions as related to payroll;

• Experience interpreting health insurance changes and benefit billing;

• Experience managing a large volume of work and prioritizing effectively to achieve results in a set timeframe;

• Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines;

• Experience working with Microsoft Word, Excel and Access, using functions, formulas and tables;

• Experience entering data accurately and reviewing work for completeness;

• Experience communicating both written and orally when providing customer service in-person, via telephone, email and through Microsoft Teams.

  SPECIAL REQUIREMENTS

  Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

  Conclusion

  AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online

The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.