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United States
State of Illinois Hiring for OFFICE ASSISTANT, OPTION 2 SPANISH SPEAKING – 3001000 at Chicago, IL Full Time
Agency: Department of Human Services
Opening Date: 5/23/2022
Closing Date/Time: 06/06/2022
Salary: $3075 – $4074/Monthly
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
**DO NOT CLICK THE APPLY BUTTON**
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification #10-91-15149
Position Overview
Under general supervision, reviews complex material to be keyboarded, processed, and filed. Keyboards a variety of routine forms, memos, form letters, cards, and records.
Job Responsibilities
1. Keyboards, prepares, or proofreads a wide variety of correspondence.
2. Edits general client information in the Integrated Eligibility System (IES) system.
3. Receives and distributes mail, manual releases, and memos, including incoming correspondence from customers and applicants, drop box items, faxes, and centrally mailed reports.
4. Translates functions/procedures into Spanish for individuals who cannot speak or read English interacts with public, advocacy groups, customers, and community organizations.
5. Serves as receptionist.
6. Provides clerical office support.
7. Maintains files, office supplies, and forms.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of high school.
- Requires one year of related office experience.
- Requires the ability to keyboard accurately at 35 wpm.
- Requires the ability to speak, read and write in Spanish at a colloquial skill level.
Knowledge, Skills, and Abilities
- Requires extensive knowledge of composition, grammar, spelling, and punctuation.
- Requires working knowledge of alpha-numeric sequencing.
- Requires the ability to operate commonly used manual and automated office equipment.
Work Hours: 8:30 am – 5:00 pm Monday – Friday
Work Location: Mid-South FCRC
1642 W 59th St Chicago, IL 60636-1735
Agency Contact:
Jill Baltimore
Email: [email protected]
Job Function: Clerical and Administrative Support
CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
DHS Mission Statement – IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE. Include the Posting ID # and applicants entire name in the subject line of the email when applying.
Please submit application via email to: [email protected]
Current State Employees:
-
Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- Older versions of the CMS-100B will not be graded or returned to applicants.
- Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.
- Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
- Seeking a Reduction – Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
-
Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
-
Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
- Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
