State of Minnesota Hiring for Legal Secretary at Saint Paul, MN Full Time

The Office of Minnesota Attorney General Keith Ellison — one of Minnesota’s largest public law offices and recognized as a 2022 Star Tribune Top Workplace Minnesota and 2022 Top Workplace USA — has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect. We are a dynamic group of dedicated professionals who could all work elsewhere but choose public service as a calling, and we are actively building an internal culture that supports that calling.

Job Class: Legal Secretary

Working Title: Legal Secretary

• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/09/2022
• Closing Date: 08/24/2022
• Hiring Agency/Seniority Unit: Attorney General / Attorney General-AFSCME
• Division/Unit: Attorney Gen. / AGO Classified Group 1
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday – Friday
• Travel Required: No
• Salary Range: $21.55 – $29.08/hourly; $44,996 – $60,719/annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 – Clerical/AFSCME
• Work Area: Town Square Tower, Downtown St. Paul
• FLSA Status: Nonexempt
• Connect 700 Program Eligible: Yes

The Office of Attorney General Keith Ellison — one of Minnesota’s largest public law offices and recognized as a Star Tribune Top Workplace Minnesota 2021/2022 and a Top Workplaces USA 2022 — has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect. We are a dynamic group of dedicated professionals who could all work elsewhere but choose public service as a calling, and we are actively building an internal culture that supports that calling.

The Office is seeking a Legal Secretary to support the Public Safety division in our Town Square Tower office location. Specifically, this position will support attorneys and paralegals as directed by the Legal Secretary Senior and the supervisor.

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.

Minimum Qualifications

• Knowledge of:
  • English sufficient to perform the job duties described above, using, reading, writing, and speaking skills to communicate effectively
  • Legal terminology sufficient to draft a variety of legal documents
• Skill in:
  • Typing/Keyboarding sufficient to perform skilled typing tasks with speed and accuracy (test administered with expected pass standard of 60 wpm minimum, with 85% accuracy or better)
  • Word processing sufficient to type, format, edit, and finalize legal documents and other written materials, ensuring they are properly formatted, grammatically correct, and error-free (test administered with an expected pass standard of 85% on grammar/spelling)
  • Customer service sufficient to provide courteous, effective, and timely service to coworkers, other staff, clients, opposing counsel, etc.
• Ability to:
  • Use or readily learn database management techniques sufficient to access, enter, edit/update, format, and print information in databases

Preferred Qualifications

• Knowledge of:
  • Legal documents that include but are not limited to legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters, and affidavits of service
  • eFiling procedures in various courts
• Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years as a legal secretary

Physical Requirements

• Requires occasionally moving articles such as file boxes or heavier materials with help from others and/or moving light objects frequently. Even though the items being moved may only be a negligible amount, a job in this category may require moving to a significant degree or may involve being stationary most of the time.

Additional Requirements

This position requires successful completion of the following:

It is our policy that all candidates submit to a background investigation prior to employment. This background check may consist of the following components:

• SEMA4 Records Check (state employment records)
• Criminal History Check
• Employment Reference Check
• Education/License Verification

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Public service with this office may qualify applicants to have part of their student loans forgiven under a federal student loan forgiveness program for state government employees. (Visit www.studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more information.)

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact Jake Pleschourt at [email protected] or 651/757-1057.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected]. Please indicate what assistance you need.