State of Minnesota Hiring for Office & Admin Specialist Int at _Split Rock Lighthouse State P, Minnesota Full Time

Working Title : Office Administrative Specialist Intermediate

Job Class: Office Administrative Specialist Intermediate

Agency: Minnesota Department of Natural Resources

• Who May Apply: Open to all qualified job seekers

• Date Posted: 12/07/2023

• Closing Date: 12/27/2023

• Hiring Agency/Seniority Unit: Department of Natural Resources

• Division/Unit: Parks and Trails

• Work Shift/Work Hours: Varies

• Days of Work: Varies

• Travel Required : No

• Salary Range: $19.57 – $25.95 / hourly

• Classified Status: Classified

• Bargaining Unit / Union: 206- Clerical / AFSCME

• Work Area: Split Rock Lighthouse State Park

• FLSA Status: Non-Exempt

• Telework Eligible: No

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Make a difference in the lives of Minnesotans

The work you’ll do is more than just a job. Join the talented, engaged, and inclusive workforce dedicated to creating a better Minnesota.

The DNR is currently seeking to fill one (1) permanent, part-time (90%) Office & Administrative Specialist Intermediate position at Split Rock Lighthouse State Park located near Two Harbors, MN. Days and hours of work will vary day shift is typically 8:00am to 4:00pm and may include evening, weekends, and holidays.

This position exists to serve the public and to provide administrative/clerical support duties for Split Rock Lighthouse State Park, including but not limited to operating the park office, training co-workers, handling correspondence, assisting with fiscal management, revenue accounting and reconciliation, operating revenue producing facilities, operating the park nature store, assisting with personnel management, record keeping, public information and custodial duties.

Responsibilities include:

• To complete income reports and bank deposits for sales, shelter rentals, special permits, camping and other miscellaneous income for Split Rock Lighthouse State Park so that accurate accounting of revenue and fiscal accountability is maintained.

• Provide administrative and fiscal support primarily to Split rock Lighthouse State Park but also other North Shore Parks as needed for budget management so that funds are appropriately, and wisely expended to implement the Division of Parks and Trails programs. To provide administrative oversite for the merchandise program so that inventory/fiscal accountability and adequate supply is maintained.

• Complete business transactions for park visitor and provide visitor information services and present a professional appearance.

• To provide administrative support for personnel management for Split rock Lighthouse State Park so that personnel transactions are handled appropriately and in a timely manner according to Union Contracts and established personnel policies.

• To provide clerical support for Split Rock Lighthouse State Park so office operations and visitor services are provided to carry out the division’s programs.

• To clean buildings, grounds, and facilities as directed, to request and select proper cleaning equipment, and supplies, and to maintain a cleaning routine so that maximum cleanliness is afforded to park visitors.

Minimum Qualifications

• Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.

• Knowledge of math sufficient to add, subtract, multiply, divided numbers, fractions, decimals and calculate percentages and use simple formulas.

• Ability to input, verify, and edit electronic data and check the input and output data for completeness, accuracy, and discrepancies.

• Word processing sufficient to use software to create, format, edit, print, and save a variety of documents including letters, memos, and reports.

• Skill using spreadsheet software applications sufficient to create spreadsheets from a variety of sources and create lists, spreadsheets, charts, and graphs to track projects and activities.

• Database and document / records management skill sufficient to develop/maintain various databases and retrieve and analyze information.

• Knowledge of bookkeeping procedures sufficient to maintain accurate budget records and reports.

• Typing/Keyboarding and use of software, such as Microsoft Word, Excel, Adobe Pro and Outlook.

• Customer service practices and principles sufficient to identify each customer’s needs, meet quality standards for services and evaluate customer satisfaction.

• Oral and written communication skills sufficient to communicate effectively, provide clear explanations, and interpret policies and procedures.

• Organizational skills sufficient to prioritize a diverse workload and adjust to changing priorities.

• Interpersonal skills and abilities necessary to cooperate with a variety staff members on a broad range of tasks and responsibilities.

Preferred Qualifications

• One or more years of clerical office experience providing a variety of office services for staff.

• Knowledge and efficiency in Microsoft Excel, Word, and Access software to compile, manipulate, store, and retrieve data.

• Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials.

• Knowledge of accounting functions to maintain budgets, pay invoices and track expenses.

• Knowledge of Reservations / POS (Recreation Dynamics) and Swift (StateWide Integrated Financial Tool).

• Knowledge of Minnesota State Park Rules and fees.

Additional Requirements

• This position requires an unrestricted Class D Driver’s license with a clear driving record. Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.