State of Nebraska Hiring for Office Specialist at Grand Island, Nebraska Full Time

Office Specialist

Salary

$15.20 Hourly

Location

Grand Island, NE

Job Type

PERM FULL TIME

Department

Department of Transportation

Job Number

02701924

Closing

7/20/2022 11:59 PM Central

• Description

• Benefits

Description

Being a Nebraska Department of Transportation (NDOT) Office Specialist is all about making sure that day-to-day office tasks run smoothly. It’s about working together as part of a team, keeping things in order, and undertaking clerical and secretarial duties. We are seeking an energetic and flexible individual to provide efficient and professional administrative support to our other team members. At the Nebraska Department of Transportation, we reward our employees’ hard work with a friendly and supportive work environment that encourages creativity and innovation. We provide training and career development, advancement opportunities, ample paid time off, work-life balance, and a comprehensive benefits package that includes a matching retirement contribution of 156%.

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Location: Grand Island, 211 N Tilden St.

Schedule: 8:00am – 5:00pm

Examples of Work

Serve as receptionist, waiting on walk-in and phone customers. Answering multi-line telephone, screen and qualify caller’s request, direct call to appropriate personnel or take detailed message. Make travel arrangements. Prepare and proofread correspondence. Audit and enter purchase order invoices into Mainframe RPS for payment and upload into Onbase. Audit and enter reconciliations for Procurement Cards for construction personnel into Procurement Card System. Audit and prepare purchase orders and expense reimbursements for the district personnel, enter for payment in RPS and upload into Onbase. Assist customers with automated truck and building move permit system and issue permits as requested. Order office supplies, maintain inventory. File office, construction, and ROW documents. Prepare outgoing mail daily. Scan/copy various interoffice documents received from D4 employees, forward to appropriate recipients, then maintain files. Perform data entry into various NDOT computer systems. Create and/or update Microsoft excel spreadsheets, Microsoft word documents, and Outlook calendars. Assist in set-up and clean-up of meetings and receptions held in the HQ conference room. Attend training classes as needed. Perform other duties as assigned by Administration.

Qualifications / Requirements

REQUIREMENTS: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

PREFERRED: Experience and/or education at skilled level using Microsoft Word, Excel and Outlook. Ability to create and maintain data and correspondence on Excel spreadsheets and Word tables/documents. Experience reading maps and knowledge of highway locations in Nebraska. Experience in working with the public, both by phone, e-mail and face to face interaction. Experience in records management, both paper and electronic. General accounting knowledge, with the ability to apply the principles and practices of accounting, including accounts payable and bookkeeping. Experience in communicating with vendors to resolve billing issues and/or verify charges. Proofreading skills and experience in document auditing.

OTHER: Must maintain regular and reliable attendance. Must be able to work from 8:00 to 5:00 Monday- Friday. Must have a valid driver’s license or the ability to provide authorized independent transportation to do occasional overnight travel and periodically work outside the normal working hours. Residency within 30 minutes travel time from District 4 office.

Knowledge, Skills and Abilities

Ability to work with personnel information while maintaining confidentiality. Ability to gather pertinent information to answer inquiries. Effective communication skills are required to perform the essential functions of the job. Must project a professional presence, be able to work under pressure, have good interpersonal skills, and be able to deal professionally with the public. Ability to prioritize requests, manage time well and multi-task. Good organizational skills and attention to detail. Good customer service and accounting skills.