State Street Academy Hiring for Administrative Assistant at Bay City, MI Full Time

Administrative Assistant

EMPLOYER: : Midwest Management

REPORTS TO: Academy Superintendent

JOB FUNCTION:

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our administrative team and staff, assisting office manager in daily office needs and managing the school’s general administrative activities to include serving as Employee Liaison.

QUALIFICATIONS:

High school diploma or equivalent education required

Administrative assistant experience

Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint , Google applications, and Adobe Acrobat

Valid driver’s license and current automobile insurance

MINIMUM GENERAL REQUIREMENTS:

Subject to a criminal records check as required by Academy Board of Directors’ Policy.

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills

Managing Processes

Organization

Analyzing Information

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

DUTIES & RESPONSIBILITIES:

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, social media, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Assists the administrative team in developing staff by gathering information, setting up educational opportunities and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Understands and practices confidentiality.
• Maintains technology inventory by checking stock to determine inventory level, anticipating needed replacements, assigning technology to students and staff.
• Placing and expediting orders for supplies in accordance with set guidelines and policies.
• Contributes to team effort by accomplishing related results as needed.
• And any other duties as may be assigned by the Superintendent

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Bay City, MI: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Required)

Work Location: One location