Step Recruitment Hiring for Executive Assistant – Construction Job at Etobicoke Full Time

Our client, an ICI Roofing & Sheet Metal Contractor in Etobicoke, is currently looking for an Executive Assistant who will ease the workload of the exeuctive by carrying out administrative duties.

Responsibilities:

• Manage calendar and e-mails to ensure the executive attends all appointments as scheduled
• Anticipate issues and initiate appropriate action to ensure the most effective use of executive’s time
• Spearhead meetings and take appropriate action to follow up with each party
• Oversee status of all projects and maintain detailed list on behalf of executive
• Gatekeep the executive’s time while ensuring discretion and strict confidentiality
• Responsible for property management and coordinating repairs / renovations (5

Properties)

• Oversee Drivers, Housekeepers, Handyman, Landscaping, General Maintenance, and Tenants
• Company meal plan, ordering, catering, etc.
• Banking duties as required
• Provide day-to-day administrative support including; filing, faxing/scanning, research, obtain quotes, purchase orders, drafting and preparing correspondence
• Assist with the management of the company website & other media, ensuring everything is current and updated on a regular basis
• Generate and maintain various reports & spreadsheets
• Day-to day reception duties (i.e. responding to calls and e-mail inquiries & directing accordingly)
• Track, coordinate, standardize and order office supplies & stationary supplies

Qualifications that will guarantee success in this role:

• Excellent interpersonal, written and oral communication skills
• Ability to take initiative and demonstrate approach to needs as they arise
• Strong organizational and time management skills
• Strong attention to detail
• Self-motivated; proven ability to work independently and as a member of a team.
• Complete tasks in a professional and timely manner with accurate results.
• Strong planning and problem solving skills
• Good mathematical skills
• G license with clean abstract

Education and Experience

• College or University degree.
• 5-10 years of demonstrated experience as an Administrative Assistant.
• Office experience in the construction industry considered a strong asset

*Salary range will vary based on experience

Job Type: Full-time

Salary: From $60,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site gym

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Executive / Administrative Assistant: 5 years (required)
• Construction Industry: 2 years (preferred)