Stepping Stones for Living Hiring for Administrative Assistant/Keyholder Job at Duluth, MN Full Time

Position Summary

This position supports and reports directly to the Stepping Stones for Living Vice President of Operations but also interacts with or lends administrative support to the Program Director, Human Resource Coordinator, and Payroll Department.

Position Duties and Responsibilities:

• * Keyholder, prepare building for the business day
• Answer phones and direct calls as appropriate
• Assist in new employee intake and training
• Help to setup and organize office information/files, schedules, meetings, and other daily work activities of the President and the VP of Operations
• Serve as the office information and communication manager (organize and maintain paper and electronic files; perform storing , retrieving, and integration of information for dissemination to members of administration and staff)
• Review incoming memos, submissions, and reports in order to determine their significance and to plan for their appropriate distribution
• Create spreadsheets, presentations and documents, and composes correspondence and reports using Microsoft Office (Word, Excel, PowerPoint)
• Conduct research on the Internet as directed and develop reports on findings
• Provide support for payroll activities as needed by the Payroll Department
• Completes other duties as assigned

Scheduled Hours of Work

• 7:45 am to 4:30 pm, with a 45 minute break, Monday thru Friday

Minimum Qualifications * High school diploma or equivalent

• 1 or more years of experience in a office setting

Special Skills and Requirements
*

• Must be proficient in Excel, Word and Outlook
• Must be proficient in typing with good spelling, punctuation, grammar
• Must have good oral communication skills, interpersonal skills and be comfortable interacting with all levels of staff and administration
• Must be tactful in dealing with a variety of individuals and situations
• Must demonstrate discretion, good judgment, organization, initiative, and the ability to work independently

*

Job Type: Full-time

Pay: $15.00 – $17.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Duluth, MN 55811: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Typing: 1 year (Required)
• Microsoft Office: 1 year (Required)
• Microsoft Word: 1 year (Required)

Work Location: One location