Summit Crest Construction Hiring for Project Assistant Job at Jackson, WY Full Time

Summary

The Project Assistant provides office support for all Construction and Real Estate projects. Will assist with helping to improve and maintain operational processes and procedures, as well as establish and maintain project and real estate files to ensure document control throughout the construction and real estate processes.

Duties and Responsibilities – Construction

• Assemble, compile and/or prepare contracts, purchase orders, owner pay requests, project insurances, bonds, notices, permits, legal documents required for the project, warranties, lien waivers, owners’ operations and maintenance manuals, drawings.
• Monitor and enforce legal and insurance compliance with vendors and maintain all in-house paperwork.
• Create and maintain project checklists.
• Establish dates and milestones necessary to complete projects on time and update in real time.
• Work hand-in-hand with Chief Project Officer and Superintendent.
• Assist with and create bids/estimates for projects.
• Communicate directly with vendors and owners, as well as all office and construction staff, keeping all updated.
• Distributes change requests and follows up for pricing changes.
• Prepare agendas and other meeting documents.
• Record and/or transcribe minutes for all meetings.
• Prepare and issue change orders to subcontractors and owners for extra work performed on projects.
• Coordinate with project managers to increase understanding of projects and to improve the quality of project organization and paperwork.
• Conduct OSHA and office policy training with employees.
• Discuss and coordinate personal and project goals, important issues and objectives.
• Draft, transmit and file correspondence.
• Assist with ordering building materials as required.

Duties and Responsibilities – Real Estate

• Assist COO and office staff in operations in multiple areas including real estate, property management and HOA management.
• Coordinate office activities.
• Provide clerical and administrative support.
• Answer phones, greet, assist and provide direction and information to clients and visitors.
• Provide support with errands.
• Prepare agendas and other meeting documents.
• Record and/or transcribe minutes for all meetings.
• Coordinate and oversee office vendor services.
• Maintain office supplies and inventory.
• Provide oversight for office waste/recycling management program.
• Serve as liaison with customers and owners for property-related needs.
• Maintain records, documentation and files.

Qualifications

• High school diploma or equivalent.
• College experience or degree preferred.
• Previous experience in an administrative role in a construction company preferred.
• Ability to read and understand blueprints is a plus.
• Can type a minimum of 50 WPM.
• Has working knowledge of Microsoft Office (Outlook, Word, Excel) required.
• Has excellent written and verbal communication skills.
• Excellent organizational skills and can develop systems.
• Can adapt to change quickly with short notice.
• Is flexible: Has the ability to handle multiple tasks simultaneously
• Can establish priorities and effective course of action.
• Shows integrity: Maintains the normal standards of ethics, conduct, and organizational policies in job-related activities.
• Is a team player: Works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments. Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation and without posing a threat of harm to self or others.
• Takes personal responsibility for all work.
• Should have a self-starter attitude, attention to detail, excellent time-management and prioritization skills.
• Ability to handle confidential information.

Benefits

• Health Insurance
• Paid time off for sick and vacation

Pay

Salary dependent on previous work experience.

Summit Crest Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran statues, and other legally protected characteristics.