Suna Solutions Hiring for Document Control Specialist – $36/hr at San Diego, CA Full Time

Job Title: Document Control Specialist
Pay Rate: $26 – $36/hr
Duration: Full time
Location: 100% remote, but candidates are required to live in San Diego County, CA

Position Purpose & Focus:

As a Document Control Specialist, you are responsible for managing company documents while also ensuring their accuracy, quality, and integrity. This position involves controlling the retrieval and response of construction project documentation. You will communicate directly with your assigned project teams and provide any training needed. You will help project teams receive and process project documents such as meeting minutes, drawings, specifications, approvals, and related items.

Essential Duties and Responsibilities:

• Create and update program and project team documents and subsequent versions.
• Integrate known processes into Standard Operating Procedures (SOP).
• Attend regularly and as-needed meetings with managers and stakeholders.
• Create routine and as-needed reports, such as summary of outstanding items in project/program, key milestones and close out preparation.
• Coordinate tasks with other Document control Specialist & System Administrators.
• Analyze project documentation for compression opportunities and identify developing problem areas for close out.
• Advise management of risks that may affect projects and reporting.
• Communicate timely and effectively with clients and stakeholders.
• Adhere to the prescribed Standards, SLAs, and templates.
• Reports project and System updates of group directly to manager & other key stakeholders.
• Collaborate with stakeholders to create and refine best practices.
• Support project management team to maintain timely and effective change management process, procedures, and systems.
• Create summary and detailed project reports for management and project team members including analysis any delays, outstanding process and procedures.
• Assess gaps and key requirements for meeting deadlines.
• Monitor and facilitate business process improvement changes or process changes in DMS.
• Provide consistent and standardized training for all new / existing team participants.
• Act as an “agent for change” in the company’s DMS implementation and complete transition.
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
• Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols.
• Provide mentorship to Document control Assistant/Trainer.

Qualifications and Success Factors:

• High school graduate required. Bachelor’s degree in construction management, engineering, or related field from accredited program preferred or equivalent years of experience preferred.
• Proficient in Office 365 and Document management system such as SharePoint Online, Procore, Oracle
• Works under direction of Document Control Lead and project/program managers, and business unit managers or their appointees.
• Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring good interpersonal skills.
• Minimum of 0-2 years of direct or relevant experience with degree
• 2-4 years direct or relevant experience without degree.
• Responsible for projects or portfolio less than $1 million.

NOTE: Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Job Type: Full-time

Pay: $30.00 – $36.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Document management: 5 years (Preferred)
• SharePoint Online, Procore, Oracle: 3 years (Preferred)
• Office 365: 1 year (Preferred)

Work Location: Remote