Sutco Transportation Specialists Hiring for Executive Assistant Job at West Kelowna Full Time

Sutco Transportation is a family owned and operated transportation company that proudly serves the forestry industry in BC and the Pacific Northwest, using the same determination, values and work ethic it was founded on 26 years ago. Sutco has been named the Top Medium Sized Company by Trucking HR Canada, as well as ‘Most Engaged Workforce’, ‘Most Diverse Workforce’ and a ‘Top Fleet Employer’ for 5 consecutive years. We are looking to hire an Executive Assistant to join our team in West Kelowna, BC.

The Executive Assistant is a key player in the company’s daily operations and is responsible for providing administrative, organizational assistance and office support. This is a full-time, Monday to Friday position, reporting to the President of the company.

Key responsibilities:

• Act as a first point of contact by greeting and assisting visitors, dealing with correspondence and phone calls.
• Provide administrative services for multiple divisions, working with all departments in the development and growth of the company.
• Carry out tasks to support the ownership group as a personal assistant. This may include personal errands, preparing meals and a variety of tasks on an as-needed basis.
• Perform administrative duties such as sorting incoming and outgoing mail, insurance and licencing requirements, supporting onboarding of staff, coordinating travel/hotels and coordinating company events.
• Support and work within the management team to monitor and manage personnel files while ensuring all documentation required is confidentially maintained and kept up to date.
• Run office errands, manage stationery and office supplies and oversee maintenance of office equipment.
• Build and maintain documents as required, managing databases and filing systems.

Qualifications:

• Minimum 2 years’ experience in a related position.
• Must possess exceptional organizational and communication skills.
• Excellent interpersonal, discretion, critical thinking and analytical skills.
• Strong computer skills and a high proficiency in Microsoft Office Suite.
• Ability to thrive in a fast-paced, deadline driven environment.
• Valid class 5 driver’s licence with clean abstract.

Sutco is an equal opportunity employer and we welcome all applications.

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