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Job Description

Job Title: Administrative Executive Coordinator

Location: Hybrid – must be located within a commutable distance to Lexington, MA or Cambridge, MA

About the role:

In support of Global Quality Compliance and Enterprise Systems / GQ Strategy & Business Operations

• Manages schedules (eg – periodic time analysis, appointment scheduling, schedule conflict management)
• Manages their administrative deliverables (eg – travel arrangements, expense reporting, meeting agendas/presentations/materials/minutes, prepares reports, organization charts)
• Supports tracking and reporting on department projects
• Must be able to handle details of a highly confidential nature with discretion.
• Other administrative projects or duties as assigned.
• Active participation in routine staff meetings/projects

Engages across Global Quality (above site groups)

• Supports Global QUEST meetings – Scheduling/Calendaring and meeting support
• Collaborates across other Global Quality groups to achieve targeted outcomes
• Manages SharePoint – routine updates/postings as needed
• Coordinate all on-boarding activities and off-boarding activities
• Coordinate office seating and planning
• Provide guidance and SME support on corporate polices such as Travel, Sick & vacation time.

How you will contribute:

50%:

• Manages administrative deliverables for Global Quality Compliance and Enterprise Systems / GQ Strategy & Business Operations (eg – calendar management, meeting scheduling/support, travel arrangements, expense reporting, meeting agendas/presentations/materials/minutes, prepares reports, organization charts)
• Offsite planning
• Purchase Order/Invoicing management
• Distribution List Updates

25%:

• Supports direct reports / broader Quality staff on an as needed basis regarding routine business needs

25%:

• Departmental support & Projects as available or assigned

What you bring to Takeda:

• Bachelor’s degree desirable.
• 3-5 years’ experience supporting executive level position desired.
• Experience in pharmaceutical industry preferred.
• Must work well in teams and have excellent communication skills.
• Proficiency with MS Office essential.
• Knowledgeable in SharePoint.
• Must be able to exercise judgment, tact and diplomacy on behalf of the Head of Quality Control when dealing with all levels of management and staff, internally or externally.
• Must work effectively with the administrative support team within key departments to facilitate job performance.
• Must work with outside vendors on behalf of the organization to schedule meetings, coordinate agendas, etc.
• Ability to maintain a professional image.
• May be asked to provide support on off hours or weekends
• Experience with Concur is preferred.

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision
• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan
• Health & Wellness programs including onsite flu shots and health screenings
• Generous time off for vacation and the option to purchase additional vacation days
• Community Outreach Programs and company match of charitable contributions
• Family Planning Support
• Professional training and development opportunities
• Tuition reimbursement

Important Considerations:

At Takeda, our patients rely on us to deliver quality products. As a result, we must follow strict rules in our manufacturing facilities to ensure we are not endangering the quality of the product. In this role, you may:

• Work in a controlled environment requiring special gowning and wear protective clothing over the head, face, hands, feet and body. This may include additional hearing protection for loud areas.
• Need to remove all make-up, jewelry, contact lenses, nail polish and/or artificial fingernails while in the manufacturing environment.
• Work in a cold, wet environment.
• Work multiple shifts, including weekends, or be asked to work supplemental hours, as necessary.
• Work around chemicals such as alcohol, acids, buffers and Celite that may require respiratory protection.

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This posting excludes Colorado applicants.

#GMSGQ

#ZR1

#LI-MA1

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Lexington, MA

Cambridge, MA, Massachusetts – Virtual

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

#LI-Remote