TargetCW Hiring for Administrative Assistant at Chicago, IL Full Time

• Assist with all aspects of administrative management and day-to-day operation matters by working closely with GM and AGM to ensure efficiency and compliance with company policies; including working creatively to improve overall information flow and processes for efficiency.
• Manage office systems/functions, inventory of supplies/amenities and sourcing for suppliers

(vendors). Procure appropriate repair services, as needed.

• Responsible for accurate GL account coding, review and approval of invoices in the accounts payable system.
• Schedule and coordinate meetings, interviews, events and other similar activities as required; including venue selection, catering, audiovisual, printing reports & other item and other logistics.
• Prepare and distribute business correspondence (Using Microsoft Office Suite).
• Perform multifaceted general office support by serving as a resource of information for internal and external customers as needed.
• Assist in office budget reviews and expenditure projections as it relates to expenses.
• Maintain and coordinate celebration and events such as staff birthdays, get-well soon, etc.
• Assist with tenant and customer complaints in an effective and professional manner.
• Handle confidential information with discretion.
• Maintain logs and reports as required.
• Ensure the office areas are free from safety hazards as well as coordinating the maintenance and upkeep.
• Maintain accurate sales reporting in the accounting system: collect and input tenant monthly sales, revise changes as needed, report monthly sales and updates to necessary personnel.
• Assist with tenant billing, invoicing and support calling for account receivable.
• Other duties as assigned.

• Strong work ethic.
• Ability to problem-solve with critical thinking skills to resolve day-to-day administrative and operational problems.
• Excellent written and verbal communication, presentation and organization skills are required as well as the capability to maneuver in a fast paced environment. Ability to

maintain and enhance employee, customer and tenant relations.

• Teamwork and collaboration skills: ability to work well with others and collaborate across the organization to achieve goals.
• Excellent internal and external customer service skills.
• Self-starter, able to make recommendations and execute tasks with minimal direction.
• Detail-oriented and excellent organizational skills.
• Work independently in diverse situations, set own priorities and use good judgment.
• Proficient in use of PC and software applications
• Work requires thorough knowledge of General Manager’s responsibilities as well as knowledge of company policies, operations, procedures, safety and security measures.

• High school diploma. Preferably a two-year degree with specialized training in business administration.
• Prior experience in accounts payable, accounts receivable/collections and customer service.