Tax Pros Hiring for Tax Administrative Assistant Job at Tamuning, GU Full Time

Team up with us! Do you have the experience and what it takes to be a Tax Administrative Assistant working on Payroll, Bookkeeping, & Taxes?

Tax Pros is looking for an associate with or without work experience and must be detail oriented, have excellent communication, client service, and organizational skills. Individual must have a great team player attitude and must have a friendly professional and respectful personality to all of our clients or walk-ins, people who call our office or send us an email, all team members, and manager.

Work Experience needed: Office related work experience

A plus if you have three (3) years work experience in Payroll Preparation, Payroll Taxes, Quarterly and Yearly Reporting, &/or Payroll Legal Requirements or about three (3) years experience in Tax Preparation, Accounting, &/or Bookkeeping using QuickBooks or related accounting and tax software.

Looking for Full Time/Permanent, Temporary, or Part-Time Position?

• Tax Pros is currently looking for five associates, Full-time/Permanent Position, Full-time/Temporary Position, Part-time/Permanent Position (28 hours minimum) or/& Part-time/Temporary Position (28 hours minimum). Temporary Position is available to work on January 2023 – May 2023. Pay rate will start at $13 – $20 per hour depending on your work experience and educational background.
• Employees who are no longer in probation, seeking full-time/permanent employment with company, and company is able to offer a permanent position based on your client service skills, being a self-starter, great team player, helpful, detailed oriented, responsibilities and tasks successfully performed efficiently and effectively, excellent work ethics, improved administrative & organizational skills, excellent communication skills between manager, associates, and clients, certification obtained to help improve your job skills, increased improvements on work tasks, increasing and learning new skills, taking on new tasks. In addition, company management must be able to offer you position based on company’s financial position.

Temporary, Full-Time or Part-Time employees will receive the following benefits:

• Chance to obtain monthly bonus given to top one or two employees of the month based on client service skills, self-starter, great team player, helpful, detailed oriented, responsibilities and tasks successfully performed efficiently and effectively, excellent work ethics, improved administrative & organizational skills, excellent communication skills between manager, associates, and clients, increased improvements on work tasks, increasing learning new skills, and taking on challenging tasks.
• Tax Season Bonus given on May 2023

The full-time, permanent employee will receive the following benefits:

• Individual health, vision, dental insurance (if not covered by any other health insurance) – 80% company, 20% employee
• Group term life insurance
• Up to ten (10) paid holidays per year-company will provide you a list of approved holidays per year
• Monthly bonus given to top one or two employees of the month based on client service skills, self-starter, great team player, helpful, detailed oriented, responsibilities and tasks successfully performed efficiently and effectively, excellent work ethics, improved administrative & organizational skills, excellent communication skills between manager, associates, and clients, certification obtained to help improve your job skills, increased improvements on work tasks, and increasing learning new skills and taking on new tasks.
• Tax Season Bonus (May) & Annual Bonus (Dec) that is given to all employees based on client service skills, detailed oriented, employee performance, responsibilities, tasks performed, work ethics, administrative & organization abilities, communication skills, certification obtained, and employee improvements
• Paid time off or Vacation pay- up starting at forty (40) hours after six months probation for the 1st year in service, sixty (60) hours for 2nd – 6th years in service, and eighty (80) hours for 7th- 10th years in service, and one hundred (120) hours for 11th year or more in service.
• Sick leave up to forty (40) hours after six months probation for the year in service. May be converted to paid time off (Vacation Pay) upon management’s approval.
• Retirement Plan for Employee
• Retirement Plan Employer Matching Contribution – Currently, the employer will match up to 3% of the employee’s income if employee is contributing under the Retirement Plan.
• We provide pay raises based on company’s financial standing but we try our best to provide for employees who develop and display better employee work efficiency, help the business grow by helping assisting clients in a consistent, efficient, friendly, professional, and thorough manner. Employee display great work ethics, shows integrity and trustworthiness in their actions, has completed significant amounts of work task with increased accuracy and has made significant improvements, can do tasks on their own without being managed, has great communication skills with management and associates, takes on bigger and challenging tasks, and has obtain more training, skills, and knowledge to be an asset to the company.

Tax Pros care about their associates. We want to employ and retain outstanding associates to better serve our clients and to be able to work as a team. We have various employee outings throughout the year to help improve employee morale, to develop an enjoyable or relaxing employee appreciation day, and to help reduce employee burnout.

Tax Administrative Assistants Characteristics that are Important to the Company.

• Willing to learn from manager and associates
• Self-starter
• Friendly, Patient, Helpful, and Non-Discriminating to all Clients
• Must be computer literate with fast and accurate data entry skills is a must
• Dependable and reliable, willing to work additional or overtime hours when needed during deadlines
• Excellent time management skills -can multi-task and take directions from multiple sources simultaneously, can handle high volume deadline driven tasks, able prioritize important tasks effectively
• Excellent office administration skills- Neat, clean, and has great organizational skills
• Excellent client and customer service skills in person, phone call, or by email
• Helpful, Respectful, Trustworthy, Friendly, and an Excellent Team Player and Assistant
• Can work under pressure and still remain calm, stay focused, can help others when needed without being asked, and being able to stay positive
• Excellent communication skills with manager, associates, and clients
• Works efficiently, pays strong attention to detail, has an great accuracy skills, has strong problem solving skills
• Can work independently when needed and willing to ask manager or associates for help when needed
• Professionalism through actions, communication, and attire at all times

Responsibilities for the Tax Administrative Assistant Position

• Assemble & processing tax returns and payroll checks on a timely basis, prepare extensions, etc.
• Ensure timely filing of assigned extensions, GRTS, payroll taxes, and miscellaneous forms.
• Receiving, organizing, scanning, filing tax documents
• Miscellaneous and assigned administrative tasks (scanning, filing, word processing)
• Provide assistance and administrative support
• Assist other members of the administrative team, as needed

Many Tax Administrative Assistants are in an integral part of our daily operations. They help assist clients and manager in finalizing tax returns, processing tax returns, running errands, preparing mailings, managing clients information and communications, doing follow up calls to clients, answer and assist clients calls and greet clients or walk-ins in a professional & friendly manner, make appointments, file paperwork, perform data entry, scan and receive documents and sort incoming documents in person or through emails, and perform other tasks that contribute to the function of the office.

Requirements for the Tax Administrative Assistant Position

• Knowledge of office equipment use and computer competencies with excellent data entry skills
• Must be able to handle highly sensitive and confidential information at all times
• Seeking qualified individuals who have experience in tax, payroll, bookkeeping, or/& accounting
• QuickBooks data entry or bookkeeping knowledge is a Plus
• Can Type more than 35+ WPM
• Good math and accuracy finding skills, ability to spot different type of errors, numerical errors, and typing errors efficiently
• Hands-on experience with MS Excel, Word, Adobe Acrobat, & a plus if you have experience with any Tax, Payroll, and/or Bookkeeping or Accounting Software
• Have a valid driver’s license and can run errands with personal vehicle, gas reimbursement provided
• Office Related Work Experience and/or Educational background in Accounting, Finance, Human Resource, or relevant field
• Notary Public is a plus or will be able to get licensed within a reasonable time frame if required by management
• Must follow company policies on how to protect employees and clients at all times.

Important Notes on applying, interview, & selection process:

1. No Phone Calls, Drop Offs of Resumes, Office Visits for Job Inquiries, or
Email Inquiries. Please DO NOT EMAIL inquiries or resumes on our company work email address. The email accepting resumes, job applications or job application requests, and inquire about the job opening status is taxprosmanagerguam(@)gmail.com.

2. Please provide your resume (preferred) or job application to the only email address as follows: taxprosmanagerguam(@)gmail.com

Kindly answer all questions posted and if you request for the job application or to send your resume.

• How many years of Tax, Accounting, Payroll, or Bookkeeping experience do you have?
• Do you own a mobile phone?
• Are you able to run errands when needed with your personal vehicle?
• What are your best qualities that I should hire you for this job?
• What is the minimum pay rate are you looking to receive if you get hired?
• What are you available hours you can work on Monday-Saturday?
• What is the maximum no. of hours you can handle working and still have work/life balance?
• How well do you handle working under pressure? Please provide details if needed.
• How well do you accept constructive criticism? Please provide details if needed.
• How well do you handle high volume deadline driven tasks? Please provide details if needed.

3. If you are selected for an interview, you will receive a phone call, text, or email to confirm date and time of interview.

4. If you are not selected for an interview, kindly send a follow up email if you like to see if the position is filled. My apologies if I am unable to reply due to training in progress and work related tasks.

Looking for the right individuals who have what it takes to work at Tax Pros as a Tax Administrative Assistant who has a chance to grow and become an asset to the company. Thank you for your interest!

Job Types: Full-time, Part-time, Temporary

Salary: $13.00 – $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Overtime
• Weekend availability

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
All employees are to be vaccinated with Covid-19 vaccination.

All employees must wear a mask properly in the office until further notice from management.

All employees must follow company policies on how to protect employees and clients from Covid-19.

Ability to commute/relocate:

• Tamuning, GU 96913: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office Related: 1 year (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Required)

Work Location: One location